Procurement Opportunities

Blank form and a pencil

The Procurement Section of U.S. Embassy Belgrade seeks to enter into contracts with qualified, reliable firms with sufficient resources, financing, and work experience for variety of commodities and/or providing a variety of services.  In order for a Company to be considered for embassy contracts, the company must be able to understand, satisfy, and comply with the requirements in the solicitation documents.

General Terms and Conditions

The Embassy does business only with duly registered companies. If a company wants to do business with the Embassy, it must be able to present a copy of the company’s registration with the “Agencija za privredne registre” (APR) or other Serbian Government body as appropriate. Companies wishing to do business with the Embassy should send the Procurement Section a copy of their APR, references, company profile, brochures and catalogs by email to BLG-Procurement@state.gov.  We prefer to receive the information in English but you may also submit it in Serbian. Companies seeking contracts valued over $3,500 must register in Dun & Bradstreet (DUNS).  It is free of charge and can be done over the Internet.  Companies seeking contracts valued over $30,000 must register for a NATO Commercial and Government Entity (NCAGE number) and register in the System for Award Management.  Instructions for registering in the above said systems are available on the right hand side of this page. Government does not make advance payments – payment is made exclusively after receipt of the goods/services. In some cases, progress payments may be allowed for goods/services delivered over longer periods of time (30 days or longer). Payment is made in local currency, i.e. Serbian dinars by bank transfer. By U.S. law, the Embassy will make payment within 30 days from receipt of a proper invoice. Only original paper invoices are accepted – no payment can be made against photocopies or electronic invoices.

Doing Business with the Embassy

Only the Procurement Section is authorized to place orders for goods and services on behalf of the Embassy.  All orders from other persons are considered unauthorized and private, and the Embassy accepts no responsibility for paying those orders. The Embassy is required to provide vendors with a copy of a Purchase Order Form OF-347 or contract signed by a Contracting Officer for all orders. The Purchase Order/Contract is the “contract” and official ordering document, and vendors should not attempt to deliver goods/services prior to receiving one of these documents. The Government has no obligation to receive or pay for any goods/services without a valid contract.

VAT (PDV) Exemptions

The Embassy is exempt from Value Added Taxes in accordance with article 24 paragraph 1 of the Law on Value Added Tax published in The Official Gazette of the Republic of Serbia no. 84/04 and 86/04. In that respect, the procedure for the exemption from the VAT is implemented in accordance with the Instructions for the Implementation of the VAT Form published in the Official Gazette of the Republic of Serbia no. 124 dated November 11, 2004. The Embassy will provide the vendor with an SNPDV form for each invoice submitted for payment.

Notice Type: Solicitation
Number: 19RB1022R0006
Issued: May 19, 2022
Response date: June 3, 2022, 17:00 h Belgrade time.

The U.S. Embassy in Belgrade has a requirement for vehicular gate extension in the U.S. Embassy residence, and intends to award a firm-fixed-price, resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation documents, follow the enclosed instructions and complete all fields highlighted in yellow.

  1. Solicitation invitation letter (PDF 1 MB)
  2. Solicitation document 19RB1022R0006 (PDF 1 MB)
  3. Question submission Form (PDF 9 KB)
  4. Experience and past performance (PDF 53 KB)
  5. Site visit registration form (PDF 14 KB)

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation.  If you are unable to download the solicitation documents, please email a request to BLG-Procurement@state.gov

PROPOSED SOLICITATION NUMBER: 19RB1022Q0004

PROCUREMENT TYPE: Pre-Solicitation

TITLE: Routine maintenance and minor repair services

CLASSIFICATION CODE: Z1FA Maintenance of Family Housing Facilities

NAICS CODE: 238 Specialty Trade Contractors

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION? NO

RESPONSE DATE: 2022-06-17 2022 5 pm local time

PRIMARY POINT OF CONTACT:
Kimberly Keck
Contracting Officer
Phone: +381-11-706-4000
Fax: +381-11-706-4006
KeckKA@state.gov

SECONDARY POINT OF CONTACT:
Zoran Djordjevic
Procurement Supervisor
Phone: +381-65-237-1290
djordjevicz@state.gov

DESCRIPTION:

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the www.SAM.gov website when it is available.

The U.S. Embassy requires routine maintenance and minor repair services for residential properties and the Embassy compound buildings. The anticipated performance period is for a base year, with one one-year option period, if exercised by the Government. All responsible sources may submit a quotation, which will be considered.

The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.

The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at: https://rs.usembassy.gov/embassy/belgrade/solicitations-and-public-auctions/procurement/

Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time.

PLACE OF CONTRACT PERFORMANCE:
U.S. Embassy Belgrade
Bul. Kneza Aleksandra Karadjordjevica 92
11040 Belgrade
Serbia

ARCHIVE POLICY: Automatic, on specified date

ARCHIVE DATE: 9/30/2022.

Allow Vendors to Add/Remove from Interest Vendors: Yes

Allow Vendors to View Interested Vendors List: No

SET ASIDE: N/A

Notice Type:  Solicitation

Number:   19RB1021Q0410

Issued:   May 5, 2022

Deadline for submittal of quotes: 17:00 local time on May 17, 2022

The U.S. Embassy in Belgrade has a requirement for a contractor to provide catering services at the Independence Day reception on June 30, 2022, and intends to award a firm-fixed-price contract resulting from this solicitation. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents, please email a request to BLG-Procurement@state.gov

PROPOSED SOLICITATION NUMBER:  19RB1021Q0410

PROCUREMENT TYPE: Pre-Solicitation

TITLE: Catering services for the Independence Day reception

CLASSIFICATION CODE: S203     Housekeeping- Food

NAICS CODE: 722320 Catering services, social

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION? NO

RESPONSE DATE: 2022-05-17 0500 pm local time

PRIMARY POINT OF CONTACT:

Kimberly Keck
Contracting Officer
Phone: +381-11-706-4000
KeckKA@state.gov

SECONDARY POINT OF CONTACT:

Zoran Djordjevic
Procurement Supervisor
Phone: +381-65-237-1290
djordjevicz@state.gov

DESCRIPTION: The Embassy of the United States in Serbia will launch the solicitation on the Embassy web page at https://rs.usembassy.gov/embassy/belgrade/solicitations-and-public-auctions/procurement   when it is available.

Catering services at an outdoors social event hosting approximately 600attendees. All responsible sources may submit a quotation, which will be considered. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.

The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.

Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your offer prior to the response date and time stated in the solicitation.

PLACE OF CONTRACT PERFORMANCE:

U.S. Embassy
Bul. Kneza Aleksandra Karadjordjevica 92
11040 Belgrade, Serbia

ARCHIVE POLICY: Automatic, on specified date

ARCHIVE DATE: June 15, 2022

Allow Vendors to Add/Remove from Interest Vendors: Yes

Allow Vendors to View Interested Vendors List: No

SET ASIDE: N/A

Notice Type:  Solicitation

Number:   19RB1022R0003

Issued:   April 19, 2022

The U.S. Embassy in Belgrade has issued a solicitation for supplemental health insurance services for locally employed staff.  The solicitation documents are free and available for download at https://sam.gov/opp/2016d4db6d2c4695b9e3cace8cb6e20d/view

Notice Type: Solicitation

Number: 19RB1022R0005

Issued: April 1, 2022

Response date: April 18, 2022, 17:00 h Belgrade time.

The U.S. Embassy in Belgrade has a requirement for resurfacing exterior terraces at U.S. Embassy residence, and intends to award a firm-fixed-price, resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation documents, follow the enclosed instructions and complete all fields highlighted in yellow.

  1. Solicitation invitation letter (PDF 1 MB)
  2. Solicitation document 19RB1022R0005 (PDF 761 KB)
  3. Question submission Form (PDF 9 KB)
  4. Experience and past performance (PDF 53 KB)
  5. Site visit registration form (PDF 14 KB)

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation.  If you are unable to download the solicitation documents, please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1022Q0228
Issued: March 22, 2022
Response date: April 5, 2022, 17:00 h Belgrade time.

The U.S. Embassy in Belgrade has a requirement for painting of perimeter fence at U.S. Embassy residence, and intends to award a firm-fixed-price, resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation documents, follow the enclosed instructions and complete all fields highlighted in yellow.

  1. Solicitation invitation letter (PDF 1 MB)
  2. Solicitation document 19RB1022Q0228 (PDF 3 MB)
  3. Question submission Form (PDF 9 KB)
  4. Experience and past performance (PDF 53 KB)
  5. Site visit registration form (PDF 14 KB)

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation.  If you are unable to download the solicitation documents, please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1022Q0003
Issued: March 3, 2022
Deadline for submittal of quotes: 17:00 local time Belgrade on March 23, 2022

The U.S. Embassy in Belgrade intends to establish a contract for preventive maintenance services on the facility’s main service electrical distribution switchgear for U.S. Embassy Belgrade, Serbia resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

  1. Solicitation Invitation Letter (PDF 94 KB)
  2. Solicitation Document 19RB1022Q0003 (PDF 7 MB)
  3. Question Submission Form (PDF 53 KB)
  4. Site Visit Registration Form (PDF 246 KB)
  5. Experience and Past Performance Form (PDF 99 KB)
  6. Solicitation amendment 001 (PDF 1 MB)

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Pre-solicitation
Number: 19RB1022Q0097
Issued: December 22, 2021
Deadline for submittal of quotes: January 28, 2022

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for the procurement and installation of audio/ video equipment. These requirements may change depending on funding availability in forthcoming periods.

Pre-solicitation notice 19RB1022Q0097

The Government plans to issue the solicitation in January 2022. All responsible sources may submit an offer, which shall be considered.

Notice Type:  Solicitation
Number:   19RB1022R0002
Issued:   October 21, 2021

The U.S. Embassy in Belgrade has issued a solicitation notice for group life insurance services for the Embassy’s locally employed staff.  The full notice and solicitation documents are available at this link https://sam.gov/opp/9ed2fefa2d4a47a4a3f8c98101bf77d6/view

Request for Proposals (RFP) No #: SOL# 72016921R00003
Issuance Date: June 04, 2021
Proposal Due Date: June 18, 2021, 17:00 local time Belgrade
Subject: Request for Proposal (RFP), Communications Agency Services
Scope of Work (SOW): Marking USAID/Serbia’s 20 Years of Partnership with Serbia
Place of Performance: Belgrade, Serbia
Anticipated Period of Performance: July 01, 2021 – November 30, 2021

The United States Government, represented by the United States Agency for International Development (USAID) through the USAID Mission in Serbia, is seeking proposals from qualified communications agencies outlining their ideas for how they would organize a campaign/series of events to celebrate the 20th anniversary of USAID’s partnership with Serbia as described in this solicitation. Subject to availability of funds, USAID/Serbia anticipates awarding one Firm-Fixed-Price contract as a result of this solicitation covering an estimated period of five (5) months from the date of contract award.

This procurement will be conducted under the simplified acquisition procedures pursuant of Part 13 of the Federal Acquisition Regulations of the United States. Please refer to Attachment 2 – Proposal Submission Information, for detailed information regarding proposal requirements. If your organization decides to submit a proposal in response to this solicitation, only electronic proposals will be accepted. Proposals must be submitted via email to Zoran Simovic at zsimovic@usaid.gov no later than the date and time displayed at the top of this letter. Proposals must be signed by an official who is authorized to bind the organization and are to be submitted to USAID no later than the closing date and time stated above.

Any questions regarding this solicitation must be submitted in writing via email to Zoran Simovic at zsimovic@usaid.gov by the date and time specified above. Issuance of this solicitation and the submittal of a proposal do not constitute a commitment on the part of the U.S. Government nor USAID to make an award; neither does it constitute an obligation for any costs incurred in the preparation and submission of a proposal.

Notice Type: Solicitation
Number: 72016919Q00002F
Issued: February 28, 2019
Deadline for submittal of quotes: March 14, 2019. 17:00 Belgrade local time

The United States Government, represented by the U.S Agency for International Development (USAID), through the Mission in Serbia, is seeking quotations from qualified organizations/individuals to provide technical services related to Country Development Cooperation Strategy.

Quotes are due no later than Close of Business (CET) Thursday, March 14, 2019.