Procurement Opportunities

Blank form and a pencil

The Procurement Section of U.S. Embassy Belgrade seeks to enter into contracts with qualified, reliable firms with sufficient resources, financing, and work experience for variety of commodities and/or providing a variety of services.  In order for a Company to be considered for embassy contracts, the company must be able to understand, satisfy, and comply with the requirements in the solicitation documents.

General Terms and Conditions

The Embassy does business only with duly registered companies. If a company wants to do business with the Embassy, it must be able to present a copy of the company’s registration with the “Agencija za privredne registre” (APR) or other Serbian Government body as appropriate. Companies wishing to do business with the Embassy should send the Procurement Section a copy of their APR, references, company profile, brochures and catalogs by email to BLG-Procurement@state.gov  We prefer to receive the information in English but you may also submit it in Serbian. Companies seeking contracts valued over $3,500 must register in Dun & Bradstreet (DUNS).  It is free of charge and can be done over the Internet.  Companies seeking contracts valued over $30,000 must register for a NATO Commercial and Government Entity (NCAGE number) and register in the System for Award Management.  Instructions for registering in the above said systems are available on the right hand side of this page. Government does not make advance payments – payment is made exclusively after receipt of the goods/services. In some cases, progress payments may be allowed for goods/services delivered over longer periods of time (30 days or longer). Payment is made in local currency, i.e. Serbian dinars by bank transfer. By U.S. law, the Embassy will make payment within 30 days from receipt of a proper invoice. Only original paper invoices are accepted – no payment can be made against photocopies or electronic invoices.

Doing Business with the Embassy

Only the Procurement Section is authorized to place orders for goods and services on behalf of the Embassy.  All orders from other persons are considered unauthorized and private, and the Embassy accepts no responsibility for paying those orders. The Embassy is required to provide vendors with a copy of a Purchase Order Form OF-347 or contract signed by a Contracting Officer for all orders. The Purchase Order/Contract is the “contract” and official ordering document, and vendors should not attempt to deliver goods/services prior to receiving one of these documents. The Government has no obligation to receive or pay for any goods/services without a valid contract.

VAT (PDV) Exemptions

The Embassy is exempt from Value Added Taxes in accordance with article 24 paragraph 1 of the Law on Value Added Tax published in The Official Gazette of the Republic of Serbia no. 84/04 and 86/04. In that respect, the procedure for the exemption from the VAT is implemented in accordance with the Instructions for the Implementation of the VAT Form published in the Official Gazette of the Republic of Serbia no. 124 dated November 11, 2004.  The Embassy will provide the vendor with an SNPDV form for each invoice submitted for payment.

Title: Supply of office expendable supplies for  U.S. Embassy Belgrade
Notice Type: Solicitation
Number: 19RB1020Q0003
Issued:  January 16, 2020
Deadline for submittal of quotes: 17:00 local time on January 27, 2020

The U.S. Embassy in Belgrade has a requirement for office expendable supplies and intends to establish a Blanket Purchase Agreement (BPA) for the period January 30, 2020 – January 29, 2023 resulting from this solicitation. We invite you to submit the documents stated in Section 3 SOLICITATION PROVISIONS of the attached solicitation and a completed Section 5 no later than close of business on January 27, 2020 if you wish to compete for award of a Blanket Purchase Agreement.  Please complete all fields in the solicitation document highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

PROPOSED SOLICITATION NUMBER: 19RB1020Q0006

PROCUREMENT TYPE: Pre-Solicitation

TITLE: Internet providing service

CLASSIFICATION CODE: D322 Internet 

NAICS CODE: 517311 Wired Telecommunications Carriers

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION? NO

RESPONSE DATE: 1700 local time on February 7, 2020-01

PRIMARY POINT OF CONTACT:

Shiraz Wahaj

Contracting Officer

Phone: +381-11-706-4000

Fax: +381-11-706-4006

BLG-Procurement@state.gov

SECONDARY POINT OF COTACT:

Zoran Djordjevic

Procurement Supervisor

Phone: +381-706-4166

Fax: +381-11-706-4006

BLG-Procurement@state.gov

DESCRIPTION:

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy web page when it is available.

The anticipated performance period is for a base year, with two one-year option periods, if exercised by the Government.  All responsible sources may submit a quotation, which will be considered.

The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.

The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.

All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov  prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at:

https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

and

https://rs.usembassy.gov/embassy/belgrade/solicitations-and-public-auctions/procurement/

Electronic Submission/Responses:

 This opportunity allows for electronic responses. Please submit your offer prior to the response date and time.

PLACE OF CONTRACT PERFORMANCE:

U.S. Embassy Republic of Serbia

Bul. kneza Aleksandra Karadjordjevica 92

11040 Belgrade, Serbia

ARCHIVE POLICY: Automatic, on specified date

ARCHIVE DATE: July 1, 2020

Allow Vendors to Add/Remove From Interest Vendors: Yes

Allow Vendors to View Interested Vendors List: No

SET ASIDE: N/A

Title: Packing & shipping services for U.S. Embassy Belgrade
Notice Type: Solicitation
Number: 19RB1020Q0005
Issued:  December 30, 2019
Deadline for submittal of quotes: 17:00 local time on January 31, 2020

The U.S. Embassy in Belgrade has a requirement for packing and shipping services and intends to award multiple firm-fixed-price contracts resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields in the solicitation document highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Title: Supply of automotive fuels and Eurodiesel for heating
Notice Type: Solicitation
Number: 19RB1020Q0008
Issued:  December 30, 2019
Deadline for submittal of quotes: 17:00 local time on January 21, 2020

The U.S. Embassy in Belgrade has a requirement for automotive fuels and Eurodiesel for heating and intends to establish a Blanket Purchase Agreement (BPA) for the period February 1, 2020 – January 31, 2022 resulting from this solicitation. We invite you to submit the documents stated in Section 3 SOLICITATION PROVISIONS of the attached solicitation and a completed Section 5 no later than close of business on January 21, 2020 if you wish to compete for award of a Blanket Purchase Agreement.  Please complete all fields in the solicitation document highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

The U.S. Embassy in Belgrade has a requirement for regular maintenance of the Replacement LED Kits for KIM lighting fixtures and intends to award a firm-fixed-price purchase order resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1020Q0003
Issued: December 17, 2019
Deadline for submittal of quotes: January 10, 2020, 17:00 local time Belgrade

The Embassy of the United States of America invites you to submit a proposal for routine elevator maintenance for all the U.S. Government owned elevators located in buildings/ residences in Belgrade, Serbia.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s) and follow the enclosed instructions.

  1. Solicitation Invitation Letter (PDF 521 KB)
  2. Solicitation Document 19RB1020Q0003 (PDF 880 KB)
  3. Site Visit Registration Form (PDF 20 KB)
  4. Experience and Past Performance Form (PDF 15 KB)

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1020R0001
Issued: December 5, 2019
Deadline for submittal of quotes: 17:00 local time on January 21, 2020

The U.S. Embassy in Belgrade has a requirement for grounds keeping services at the New Embassy Compound and intends to award a firm-fixed-price purchase order resulting from this solicitation. If you are interested in submitting a proposal, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

 

Notice Type: Pre-solicitation 
Number: 
19RB1020Q0003
Issued: November 19, 2019
Deadline for submittal of quotes: December, 2019

Please note this solicitation is not ready to be issued as of this date.  The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for routine, scheduled maintenance and for unscheduled repair services for all the U.S. Government owned elevators located in buildings/ residences in Belgrade, Serbia.  These requirements may change depending on funding availability in forthcoming periods.

The Government plans to issue the solicitation in December 2019.  All responsible sources may submit an offer, which shall be considered.

Notice Type: Solicitation
Number: 19RB1020Q0090
Issued: November 11, 2019
Deadline for submittal of quotes: 17:00 local time on November 25, 2019

The U.S. Embassy in Belgrade has a requirement for regular maintenance of the Embassy photocopiers and intends to award a firm-fixed-price purchase order resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation.

If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 72016919Q00002F
Issued: February 28, 2019
Deadline for submittal of quotes: March 14, 2019. 17:00 Belgrade local time

The United States Government, represented by the U.S Agency for International Development (USAID), through the Mission in Serbia, is seeking quotations from qualified organizations/individuals to provide technical services related to Country Development Cooperation Strategy.

Quotes are due no later than Close of Business (CET) Thursday, March 14, 2019.