Procurement Opportunities

Blank form and a pencil

The Procurement Section of U.S. Embassy Belgrade seeks to enter into contracts with qualified, reliable firms with sufficient resources, financing, and work experience for variety of commodities and/or providing a variety of services.  In order for a Company to be considered for embassy contracts, the company must be able to understand, satisfy, and comply with the requirements in the solicitation documents.

The Embassy does business only with duly registered companies. If a company wants to do business with the Embassy, it must be able to present a copy of the company’s registration with the “Agencija za privredne registre” (APR) or other Serbian Government body as appropriate.

Companies wishing to do business with the Embassy should send the Procurement Section a copy of their APR, references, company profile, brochures and catalogs by email to BLG-Procurement@state.gov  We prefer to receive the information in English but you may also submit it in Serbian.

Companies seeking contracts valued over $3,500 must register in Dun & Bradstreet (DUNS).  It is free of charge and can be done over the Internet.  Companies seeking contracts valued over $30,000 must register for a NATO Commercial and Government Entity (NCAGE number) and register in the System for Award Management.  Instructions for registering in the above said systems are available on the right hand side of this page.

Government does not make advance payments – payment is made exclusively after receipt of the goods/services. In some cases, progress payments may be allowed for goods/services delivered over longer periods of time (30 days or longer). Payment is made in local currency, i.e. Serbian dinars by bank transfer. By U.S. law, the Embassy will make payment within 30 days from receipt of a proper invoice. Only original paper invoices are accepted – no payment can be made against photocopies or electronic invoices.

Only the Procurement Section is authorized to place orders for goods and services on behalf of the Embassy.  All orders from other persons are considered unauthorized and private, and the Embassy accepts no responsibility for paying those orders.

The Embassy is required to provide vendors with a copy of a Purchase Order Form OF-347 or contract signed by a Contracting Officer for all orders. The Purchase Order/Contract is the “contract” and official ordering document, and vendors should not attempt to deliver goods/services prior to receiving one of these documents. The Government has no obligation to receive or pay for any goods/services without a valid contract.

The Embassy is exempt from Value Added Taxes in accordance with article 24 paragraph 1 of the Law on Value Added Tax published in The Official Gazette of the Republic of Serbia no. 84/04 and 86/04. In that respect, the procedure for the exemption from the VAT is implemented in accordance with the Instructions for the Implementation of the VAT Form published in the Official Gazette of the Republic of Serbia no. 124 dated November 11, 2004.  The Embassy will provide the vendor with an SNPDV form for each invoice submitted for payment.


Current Solicitations

Below are current contract opportunities. Qualified firms interested in any of these opportunities must follow the specific instructions in the solicitation description that is provided for each opportunity.

All solicitation documents may be downloaded from this web page. If you have difficulty downloading any of the solicitation documents or need a hard copy mailed to you, please contact the Procurement office by email at BLG-Procurement@state.gov

To ensure better communication with you, please provide your full company contact information with every solicitation submission — address, telephone number, fax number, e-mail address, web page, etc.

To see other Federal Business Opportunities, follow this link: www.fbo.gov

Notice Type: Solicitation
Number: 19RB1018Q0409
Issued: May 11, 2018
Deadline for submittal of quotes: 17:00 local time on June 1, 2018

The U.S. Embassy in Belgrade has a requirement for catering services at the U.S. Embassy Belgrade official Independence Day reception on July 3, 2018 and intends to award a firm-fixed-price purchase order resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

A pre-quotation conference will be held at the Embassy, please see the Addendum To Solicitation Provisions in the solicitation for more information.  The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1018Q0383
Issued: April 27, 2018
Deadline for submittal of quotes: 17:00 local time on May 11, 2018.

The U.S. Embassy in Belgrade intends to establish a purchase order for the supply of chemical biological radiological and nuclear hazardous material detector. If you wish to compete for award of a purchase order, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1018Q0009
Issued: April 10, 2018
Deadline for submittal of quotes: 17:00 local time on May 11, 2018.

The U.S. Embassy in Belgrade intends to establish a Blanket Purchase Agreement (BPA) for the supply of automotive and heating fuels for the period June 1 2018 – May 31, 2020 resulting from this solicitation. If you wish to compete for award of a Blanket Purchase Agreement, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1018Q0007
Issued: April 5, 2018
Deadline for submittal of quotes: April 20, 2018, 17:00 local time Belgrade

The U.S. Embassy in Belgrade has a requirement for swimming pool maintenance services and intends to award a fixed-price contract resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1018Q0004
Issued: April 5, 2018
Deadline for submittal of quotes: 17:00 local time on May 7, 2018

The U.S. Embassy in Belgrade has a requirement for tactical equipment and intends to award a firm-fixed-price purchase order resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number:
19RB1018Q0008
Subject:
Media monitoring, translation, press clipping and archiving services
Issued:
April 3, 2018
Deadline for submittal of quotes: 
April 17, 2018

The U.S. Embassy Belgrade intends to award a fixed-price contract resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s) and follow the enclosed instructions.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation.  Late quotations will not be considered. If you are unable to download the solicitation documents please send a request to GSO Procurement by email at BLG-Procurement@state.gov.

The deadline for submittal of quotes is 17:00  local time on April 17, 2018.

Notice Type: Solicitation
Number: 19RB1018R0002
Subject: Repair of sidewalks and deck 
Issued: March 29, 2018
Deadline for submittal of quotes: April 12, 2018, 17:00 local time Belgrade

The American Embassy in Belgrade intends to award a fixed-price contract for the repair of sidewalks and deck at a U.S. Embassy residence.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s) and follow the enclosed instructions.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1018A0000
Subject: Commercial hardware, tools, electrical and other building maintenance supplies
Issued: March 19, 2018
Deadline for submittal of quotes:  17:00 local time on March 30, 2018

Notice of establishment of a Blanket Purchase Agreement (BPA) for Commercial hardware, tools, electrical and other building maintenance supplies for U.S. Embassy Belgrade. The American Embassy in Belgrade intends to establish a Blanket Purchase Agreement (BPA) for commercial hardware, tools, electrical and other building maintenance supplies for the period April 06, 2018 through April 05, 2021.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation.  Late quotations will not be considered. If you have questions regarding this Notice, please send them to the Embassy Procurement Section by email at BLG-Procurement@state.gov .

The deadline for submittal of quotes is 17:00 local time on March 30, 2018.

Notice Type: Solicitation
Number: 19RB1018Q0006
Issued: March 19, 2018
Subject: Gardening services at an Embassy residence
Deadline for submittal of quotes: 17:00 local time on April 3, 2018

The U.S. Embassy in Belgrade has a requirement for gardening services at one of its residences in Belgrade and intends to award a firm-fixed-price contract resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Pre-solicitation 
Number: 
19RB1018R0002
Issued: March 13, 2018
Deadline for submittal of quotes: April 13, 2018

Please note this solicitation is not ready to be issued as of this date.  The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for the repair of sidewalks and deck at a U.S. Government owned residential property. Contractor shall perform all necessary activities in order to repair back entrance to the swimming pool area sidewalks. These requirements may change depending on funding availability in forthcoming periods.

The Government plans to issue the solicitation in March 2018.  All responsible sources may submit an offer, which shall be considered.

Notice Type: Solicitation
Number: 19RB1018Q0005
Issued: February 21, 2018
Deadline for submittal of quotes: 17:00 local time on March 8, 2018

The American Embassy in Belgrade intends to award a fixed-price contract resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s) and follow the enclosed instructions.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation.  Late quotations will not be considered.

If you are unable to download the solicitation documents please send a request to GSO Procurement by email at BLG-Procurement@state.gov .

The deadline for submittal of quotes is 17:00  local time on March 8, 2018.