Procurement Opportunities

Blank form and a pencil

The Procurement Section of U.S. Embassy Belgrade seeks to enter into contracts with qualified, reliable firms with sufficient resources, financing, and work experience for variety of commodities and/or providing a variety of services.  In order for a Company to be considered for embassy contracts, the company must be able to understand, satisfy, and comply with the requirements in the solicitation documents.

PROPOSED SOLICITATION NUMBER: 19RB1020Q0005
PROCUREMENT TYPE: Pre-Solicitation
TITLE: Packing, Crating and Shipping Services
CLASSIFICATION CODE: V301 – Transportation/Travel/Relocation
NAICS CODE: 4889 Other Support Activities for Transportation

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION?  NO

RESPONSE DATE: 2019-01-22 5:00 pm local time

PRIMARY POINT OF CONTACT:

Shiraz Wahaj
Contracting Officer
Phone +381-11/706-4000
Email BLG-Procurement@state.gov

SECONDARY POINT OF COTACT:

Zoran Djordjevic
Procurement Supervisor
Phone: +381-11/706-4166
Email djordjevicz@state.gov

DESCRIPTION:

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the beta.SAM.gov website when it is available.

The Government requires services for packing, crating and shipping of household effects and vehicles, and estimates an annual volume of 200 metric tons of household effects and 70 vehicles to be shipped in/out of Serbia. The anticipated performance period is for a base year, with four one-year option periods, if exercised by the Government.  All responsible sources may submit a quotation, which will be considered.

The Government intends to award two indefinite delivery, indefinite quantity contracts resulting from this solicitation to two lowest priced technically acceptable offerors who are responsible contractors. The Government may award the contract based on the initial offers without discussion. The resultant contract will be a firm fixed price type contract.

The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov  prior to contract award pursuant to FAR provision 52.204-7.  Prospective offerors are encouraged to register prior to the submittal of quotations..  Quotations from companies not registered in SAM at the time of award will be considered technically unacceptable.  The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

Defense Base Act (DBA) insurance will be required for this contract.  For information on how to obtain DBA insurance, please follow this link   https://rs.usembassy.gov/wp-content/uploads/sites/235/2017/04/Defense-Base-Act-DBA-Frequently-Asked-Questions.pdf

Electronic Submission/Responses: No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

PLACE OF CONTRACT PERFORMANCE:

U.S. Embassy Belgrade
Bul. kneza Aleksandra Karadjordjevica 92
11040 Belgrade
Serbia

ARCHIVE POLICY: Automatic, on specified date
ARCHIVE DATE:  September 22, 2020

Allow Vendors to Add/Remove From Interest Vendors: Yes

Allow Vendors to View Interested Vendors List: No

SET ASIDE: N/A

Notice Type: Solicitation
Number: 19RB1020R0001
Issued: December 5, 2019
Deadline for submittal of quotes: 17:00 local time on January 10, 2020

 

The U.S. Embassy in Belgrade has a requirement for grounds keeping services at the New Embassy Compound and intends to award a firm-fixed-price purchase order resulting from this solicitation. If you are interested in submitting a proposal, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

 

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

 

The Embassy does business only with duly registered companies. If a company wants to do business with the Embassy, it must be able to present a copy of the company’s registration with the “Agencija za privredne registre” (APR) or other Serbian Government body as appropriate. Companies wishing to do business with the Embassy should send the Procurement Section a copy of their APR, references, company profile, brochures and catalogs by email to BLG-Procurement@state.gov  We prefer to receive the information in English but you may also submit it in Serbian. Companies seeking contracts valued over $3,500 must register in Dun & Bradstreet (DUNS).  It is free of charge and can be done over the Internet.  Companies seeking contracts valued over $30,000 must register for a NATO Commercial and Government Entity (NCAGE number) and register in the System for Award Management.  Instructions for registering in the above said systems are available on the right hand side of this page. Government does not make advance payments – payment is made exclusively after receipt of the goods/services. In some cases, progress payments may be allowed for goods/services delivered over longer periods of time (30 days or longer). Payment is made in local currency, i.e. Serbian dinars by bank transfer. By U.S. law, the Embassy will make payment within 30 days from receipt of a proper invoice. Only original paper invoices are accepted – no payment can be made against photocopies or electronic invoices.

Only the Procurement Section is authorized to place orders for goods and services on behalf of the Embassy.  All orders from other persons are considered unauthorized and private, and the Embassy accepts no responsibility for paying those orders. The Embassy is required to provide vendors with a copy of a Purchase Order Form OF-347 or contract signed by a Contracting Officer for all orders. The Purchase Order/Contract is the “contract” and official ordering document, and vendors should not attempt to deliver goods/services prior to receiving one of these documents. The Government has no obligation to receive or pay for any goods/services without a valid contract.

The Embassy is exempt from Value Added Taxes in accordance with article 24 paragraph 1 of the Law on Value Added Tax published in The Official Gazette of the Republic of Serbia no. 84/04 and 86/04. In that respect, the procedure for the exemption from the VAT is implemented in accordance with the Instructions for the Implementation of the VAT Form published in the Official Gazette of the Republic of Serbia no. 124 dated November 11, 2004.  The Embassy will provide the vendor with an SNPDV form for each invoice submitted for payment.

Notice Type: Solicitation
Number: 19RB1020Q0102
Subject: Passengers vehicle
Issued: November 21, 2019
Deadline for submittal of quotes: December 09, 2019.

The U.S. Embassy in Belgrade has a requirement for desktop computers and ancillary equipment as described in the below listed documents.

The Government intends to award a purchase order for resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract based on the initial offer without discussion. The resultant will be firm fixed price type of purchase order.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation.

If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

The deadline for submittal of quotes is 17:00 local time on December 09, 2019.

Notice Type: Pre-solicitation 
Number: 
19RB1020Q0003
Issued: November 19, 2019
Deadline for submittal of quotes: December, 2019

Please note this solicitation is not ready to be issued as of this date.  The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for routine, scheduled maintenance and for unscheduled repair services for all the U.S. Government owned elevators located in buildings/ residences in Belgrade, Serbia.  These requirements may change depending on funding availability in forthcoming periods.

The Government plans to issue the solicitation in December 2019.  All responsible sources may submit an offer, which shall be considered.

Notice Type: Solicitation
Number: 19RB1020Q0090
Issued: November 11, 2019
Deadline for submittal of quotes: 17:00 local time on November 25, 2019

The U.S. Embassy in Belgrade has a requirement for regular maintenance of the Embassy photocopiers and intends to award a firm-fixed-price purchase order resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation.

If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

ACTION CODE: Pre-Solicitation

DATE POSTED: November 20, 2019

CLASSIFICATION CODE:  S208 – Landscaping/Groundskeeping Services

NAICS CODE:  561730 – Landscape care and maintenance services

CONTRACTING OFFICE ADDRESS:

U.S. Embassy Belgrade
GSO/PRC
Bul. kneza Aleksandra Karadjordjevica 92
11040 Belgrade
Serbia

SUBJECT:  Grounds keeping services at the new embassy compound in Belgrade, Serbia.

PROPOSED SOLICITATION NUMBER: 19RB1020R0001

CLOSING RESPONSE DATE: January 10, 2020.

PRIMARY POINT OF CONTACT:

Shiraz Wahaj, Contracting Officer
Phone +381-11/706-4000
Email BLG-Procurement@state.gov

SECONDARY POINT OF COTACT:

Zoran Djordjevic
Procurement Supervisor
Phone: +381-11/706-4166
Email djordjevicz@state.gov

PLACE OF PERFORMANCE: Belgrade, Serbia

DESCRIPTION: Please note this solicitation is not ready to be issued as of this date.  The Embassy of the United States in Serbia will launch the solicitation on the www.Beta.SAM.gov site and the Embassy website when it is available.

The solicitation will be for grounds keeping services at the new embassy compound in Belgrade.

These requirements may change depending on funding availability in forth coming periods.  Major duties and responsibilities are to provide year-round gardening and maintenance services comprising of maintenance and appearance of the grass, shrubbery, garden areas, trees, related landscape elements, roadways and parking facilities.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov  prior to contract award pursuant to FAR provision 52.204-7.  Prospective offerors are encouraged to register prior to the submittal of quotations/proposals..  Proposals from companies not registered in SAM at the time of award will be considered technically unacceptable.

Defense Base Act (DBA) insurance will be required for this contract.  For information on how to obtain DBA insurance, please follow this link   https://rs.usembassy.gov/wp-content/uploads/sites/235/2017/04/Defense-Base-Act-DBA-Frequently-Asked-Questions.pdf

All responsible sources may submit an offer, which shall be considered. The Government plans to issue the solicitation in December 2019.

No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

ARCHIVE POLICY: Automatic, on specified date.

ARCHIVE DATE: March 31, 2020.

SET ASIDE: – N/A

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION?  No.

ALLOW VENDORS TO ADD/REMOVE FROM INTEREST VENDORS:  Yes.

ALLOW VENDORS TO VIEW INTERESTED VENDORS LIST:  No.

This pre-solicitation notice is also available through www.Beta.SAM.gov

Notice Type: Solicitation
Number: 19RB1020Q0087
Subject: Desktop computers and ancillary equipment
Issued: November 07, 2019
Deadline for submittal of quotes: November 21, 2019.

The U.S. Embassy in Belgrade has a requirement for desktop computers and ancillary equipment as described in the below listed documents.

The Government intends to award a purchase order for resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract based on the initial offer without discussion. The resultant will be firm fixed price type of purchase order.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

The deadline for submittal of quotes is 17:00 local time on November 21, 2019.

Notice Type: Solicitation
Number: 19RB1020Q0001
Issued: October 3, 2019
Deadline for submittal of quotes: 17:00 local time on October 18, 2019

The U.S. Embassy in Belgrade has a requirement for performing roof replacement and roof related repairs on a U.S. government owned residence in Belgrade and intends to award a firm-fixed-price contract resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy reserves the right to establish a competitive range of one or more offerors and to conduct further negotiations concerning price and other terms before awarding the contract, or to award without discussions. The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1019Q0007
Issued: September 23, 2019
Deadline for submittal of quotes: 17:00 local time on October 9, 2019

The U.S. Embassy in Belgrade has a requirement for a contractor to provide insurance coverage and management of the related services for all the U.S. Government owned official vehicles and motorcycles located in Belgrade, Serbia, and intends to award a firm-fixed-price purchase order resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 72016919Q00002F
Issued: February 28, 2019
Deadline for submittal of quotes: March 14, 2019. 17:00 Belgrade local time

The United States Government, represented by the U.S Agency for International Development (USAID), through the Mission in Serbia, is seeking quotations from qualified organizations/individuals to provide technical services related to Country Development Cooperation Strategy.

Quotes are due no later than Close of Business (CET) Thursday, March 14, 2019.