Procurement Opportunities

Blank form and a pencil

The Procurement Section of U.S. Embassy Belgrade seeks to enter into contracts with qualified, reliable firms with sufficient resources, financing, and work experience for variety of commodities and/or providing a variety of services.  In order for a Company to be considered for embassy contracts, the company must be able to understand, satisfy, and comply with the requirements in the solicitation documents.

The Embassy does business only with duly registered companies. If a company wants to do business with the Embassy, it must be able to present a copy of the company’s registration with the “Agencija za privredne registre” (APR) or other Serbian Government body as appropriate.

Companies wishing to do business with the Embassy should send the Procurement Section a copy of their APR, references, company profile, brochures and catalogs by email to BLG-Procurement@state.gov  We prefer to receive the information in English but you may also submit it in Serbian.

Companies seeking contracts valued over $3,500 must register in Dun & Bradstreet (DUNS).  It is free of charge and can be done over the Internet.  Companies seeking contracts valued over $30,000 must register for a NATO Commercial and Government Entity (NCAGE number) and register in the System for Award Management.  Instructions for registering in the above said systems are available on the right hand side of this page.

Government does not make advance payments – payment is made exclusively after receipt of the goods/services. In some cases, progress payments may be allowed for goods/services delivered over longer periods of time (30 days or longer). Payment is made in local currency, i.e. Serbian dinars by bank transfer. By U.S. law, the Embassy will make payment within 30 days from receipt of a proper invoice. Only original paper invoices are accepted – no payment can be made against photocopies or electronic invoices.

Only the Procurement Section is authorized to place orders for goods and services on behalf of the Embassy.  All orders from other persons are considered unauthorized and private, and the Embassy accepts no responsibility for paying those orders.

The Embassy is required to provide vendors with a copy of a Purchase Order Form OF-347 or contract signed by a Contracting Officer for all orders. The Purchase Order/Contract is the “contract” and official ordering document, and vendors should not attempt to deliver goods/services prior to receiving one of these documents. The Government has no obligation to receive or pay for any goods/services without a valid contract.

The Embassy is exempt from Value Added Taxes in accordance with article 24 paragraph 1 of the Law on Value Added Tax published in The Official Gazette of the Republic of Serbia no. 84/04 and 86/04. In that respect, the procedure for the exemption from the VAT is implemented in accordance with the Instructions for the Implementation of the VAT Form published in the Official Gazette of the Republic of Serbia no. 124 dated November 11, 2004.  The Embassy will provide the vendor with an SNPDV form for each invoice submitted for payment.


Current Solicitations

Below are current contract opportunities. Qualified firms interested in any of these opportunities must follow the specific instructions in the solicitation description that is provided for each opportunity.

All solicitation documents may be downloaded from this web page. If you have difficulty downloading any of the solicitation documents or need a hard copy mailed to you, please contact the Procurement office by email at BLG-Procurement@state.gov

To ensure better communication with you, please provide your full company contact information with every solicitation submission — address, telephone number, fax number, e-mail address, web page, etc.

To see other Federal Business Opportunities, follow this link: www.fbo.gov

Notice Type: Solicitation
Number: 19RB1018Q0671
Issued: August 14, 2018
Deadline for submittal of quotes: 17:00 local time on August 24, 2018

The U.S. Embassy in Belgrade has a requirement for regular maintenance and seasonal conservation of a clay tennis court at one of its residences in Belgrade and intends to award a firm-fixed-price purchase order resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1018R0003
Issued: August 9, 2018
Deadline for submittal of quotes: 17:00 local time on August 29, 2018

The U.S. Embassy in Belgrade has a requirement for paving of driveways and footpaths with paving stones and intends to award a firm-fixed-price contract resulting from this solicitation. If you are interested in submitting a proposal, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type:      Solicitation

Number:              19RB1018Q0459

Issued:                  August 3, 2018

Deadline for submittal of quotes: 17:00 local time on August 31, 2018

The U.S. Embassy in Belgrade has a requirement for a contractor to supply, deliver and install a video wall system for U.S. Embassy Belgrade, and intends to award a firm-fixed-price purchase order resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

·         19RB1018Q0459 RFQ Cover Letter (PDF 700 KB)

·         Solicitation document 19RB1018Q0459 (PDF 848 KB)

·         Experience and Past Performance Form (PDF 105 KB)

·         Question submission form (PDF 6 KB)

·         Site Visit Registration Form (PDF 12 KB)

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov 

Notice Type: Pre-Solicitation
Number: 19RB1018R0004
Issued: July 26, 2018

PRE-SOLICITATION NOTICE FOR CONSTRUCTION OF PARKING CANOPIES FOR U.S. EMBASSY BELGRADE

ACTION CODE:
Pre-Solicitation

DATE POSTED:
July 26, 2018

CLASSIFICATION CODE: Services
Z2LZ Repair or Alteration of Parking facilities.

NAICS CODE:
238130 Steel framing contractors

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Belgrade
GSO/PRC
Bul. kneza Aleksandra Karadjordjevica 92
11040 Belgrade
Serbia

SUBJECT:
Construction of parking canopies.

PROPOSED SOLICITATION NUMBER:
19RB1018R0004

CLOSING RESPONSE DATE:
August 30, 2018.

PRIMARY POINT OF CONTACT:
Shiraz Wahaj, Contracting Officer
Phone +381-11/706-4000
Email BLG-Procurement@state.gov

SECONDARY POINT OF COTACT:
Zoran Djordjevic
Procurement Supervisor
Phone: +381-11/706-4166
Email djordjevicz@state.gov

PLACE OF PERFORMANCE:
Belgrade, Serbia

DESCRIPTION:

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available.

The solicitation will be for the construction of 2 parking canopies to cover a total of 13 parking places.

These requirements may change depending on funding availability in forth coming periods. Major duties and responsibilities are to remove existing paving and supply and install new paving on existing driveways and footpaths.

All responsible sources may submit an offer, which shall be considered. The Government plans to issue the solicitation in August 2018.

In order to be considered, your company must be registered in Dun & Bradstreet, i.e. have a DUNS number pursuant to FAR 4.605. Prospective offerors are encouraged to register prior to the submittal of quotations/proposals. Quotations/proposals from companies not registered in DUNS will be considered technically unacceptable.

No electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.

ARCHIVE POLICY:
Automatic, on specified date

ARCHIVE DATE:
October 26 2018.

SET ASIDE:
N/A

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION?
No

ALLOW VENDORS TO ADD/REMOVE FROM INTEREST VENDORS:
Yes

ALLOW VENDORS TO VIEW INTERESTED VENDORS LIST:
No

Notice Type: Pre-Solicitation
Number: 19RB1018R0003
Issued: July 23, 2018
Subject: Paving of driveways and footpaths with paving stones

ACTION CODE:
Pre-Solicitation

DATE POSTED:
July 23, 2018

CLASSIFICATION CODE: Services
Z2PZ Repair or Alteration of Other non-building facilities.

NAICS CODE:
238990 Brick paver (e.g., driveways, patios, sidewalks) installation.

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Belgrade
GSO/PRC
Bul. kneza Aleksandra Karadjordjevica 92
11040 Belgrade
Serbia

SUBJECT:
Paving of driveways and footpaths with paving stones.

PROPOSED SOLICITATION NUMBER:
19B1018R0003

CLOSING RESPONSE DATE:
To be determined

PRIMARY POINT OF CONTACT:
Shiraz Wahaj, Contracting Officer
Phone +381-11/706-4000
Email BLG-Procurement@state.gov

SECONDARY POINT OF COTACT:
Zoran Djordjevic
Procurement Supervisor
Phone: +381-11/706-4166
Email djordjevicz@state.gov

PLACE OF PERFORMANCE:
Belgrade, Serbia

DESCRIPTION:

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for the paving of approximately 800 square meters of driveways and footpaths with concrete paving stones. These requirements may change depending on funding availability in forth coming periods. Major duties and responsibilities are to remove existing paving and supply and install new paving on existing driveways and footpaths. All responsible sources may submit an offer, which shall be considered. The Government plans to issue the solicitation in August 2018. In order to be considered, your company must be registered in Dun & Bradstreet, i.e. have a DUNS number pursuant to FAR 4.605. Prospective offerors are encouraged to register prior to the submittal of quotations/proposals. Quotations/proposals from companies not registered in DUNS will be considered technically unacceptable. No electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.

ARCHIVE POLICY:
Automatic, on specified date

ARCHIVE DATE:
October 23, 2018.

SET ASIDE:
N/A

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION?
No

ALLOW VENDORS TO ADD/REMOVE FROM INTEREST VENDORS:
Yes

ALLOW VENDORS TO VIEW INTERESTED VENDORS LIST:
No

The United States Agency for International Development (USAID) requires assistance in taking photos of project sites at approximately 950 locations around Serbia to be uploaded onto an interactive online map of U.S. Assistance.

Quotes are due no later than Close of Business (CET) Friday, July 27, 2018.

Download STATEMENT OF WORK

Notice Type: Notice of establishment of a Blanket Purchase Agreement (BPA)
Subject: Establishment of a Blanket Purchase Agreement (BPA) for laundry and dry cleaning services
Issued: July 5, 2018
Deadline for submittal documents:  17:00 local time on July 13, 2018

Notice of establishment of a Blanket Purchase Agreement (BPA) for laundry and dry cleaning services for U.S. Embassy Belgrade. The U.S. Embassy Belgrade intends to establish a Blanket Purchase Agreement (BPA) for laundry and dry cleaning services for the period July 16, 2018 through July 15, 2021.

The Embassy will consider all submissions which are received on time and are in compliance with the terms of the notice. If you have questions regarding this Notice, please send them to the Embassy Procurement Section by email at BLG-Procurement@state.gov.

The deadline for submittal of quotes is 17:00 local time on July 13, 2018.

Notice Type: Notice of establishment of a Blanket Purchase Agreement (BPA)
Subject: Establishment of a Blanket Purchase Agreement (BPA) for spare parts supplies, lubricants and fluids
Issued: July 3, 2018
Deadline for submittal documents:  17:00 local time on July 13, 2018

Notice of establishment of a Blanket Purchase Agreement (BPA) for spare parts supplies, lubricants and fluids for U.S. Embassy Belgrade official vehicles. The U.S. Embassy Belgrade intends to establish a Blanket Purchase Agreement (BPA) for purchase of spare parts supplies, lubricants and fluids for the period July 16, 2018 through July 15, 2021.

The Embassy will consider all submissions which are received on time and are in compliance with the terms of the notice. If you have questions regarding this Notice, please send them to the Embassy Procurement Section by email at BLG-Procurement@state.gov.

The deadline for submittal of quotes is 17:00 local time on July 13, 2018.

Notice Type: Notice of establishment of a Blanket Purchase Agreement (BPA)
Subject: Establishment of a Blanket Purchase Agreement (BPA) for printing, reproduction, binding and related press preproduction services
Issued: June 27, 2018
Deadline for submittal documents:  17:00 local time on July 06, 2018

Notice of establishment of a Blanket Purchase Agreement (BPA) for printing, reproduction, binding and related press preproduction services for U.S. Embassy Belgrade.

The American Embassy in Belgrade intends to establish a Blanket Purchase Agreement (BPA) for printing, reproduction, binding and related press preproduction services for the period July16, 2018 through July 15, 2021.

The Embassy will consider all submissions which are received on time and are in compliance with the terms of the notice.

If you have questions regarding this Notice, please send them to the Embassy Procurement Section by email at BLG-Procurement@state.gov .

The deadline for submittal of quotes is 17:00 local time on July 06, 2018.

Notice Type: Solicitation
Number: 19RB1018Q0459
Issued: August 3, 2018
Deadline for submittal of quotes: 17:00 local time on August 31, 2018

The U.S. Embassy in Belgrade has a requirement for a contractor to supply, deliver and install a video wall system for U.S. Embassy Belgrade, and intends to award a firm-fixed-price purchase order resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov