Procurement Opportunities

Blank form and a pencil

The Procurement Section of U.S. Embassy Belgrade seeks to enter into contracts with qualified, reliable firms with sufficient resources, financing, and work experience for variety of commodities and/or providing a variety of services.  In order for a Company to be considered for embassy contracts, the company must be able to understand, satisfy, and comply with the requirements in the solicitation documents.

General Terms and Conditions

The Embassy does business only with duly registered companies. If a company wants to do business with the Embassy, it must be able to present a copy of the company’s registration with the “Agencija za privredne registre” (APR) or other Serbian Government body as appropriate. Companies wishing to do business with the Embassy should send the Procurement Section a copy of their APR, references, company profile, brochures and catalogs by email to BLG-Procurement@state.gov  We prefer to receive the information in English but you may also submit it in Serbian. Companies seeking contracts valued over $3,500 must register in Dun & Bradstreet (DUNS).  It is free of charge and can be done over the Internet.  Companies seeking contracts valued over $30,000 must register for a NATO Commercial and Government Entity (NCAGE number) and register in the System for Award Management.  Instructions for registering in the above said systems are available on the right hand side of this page. Government does not make advance payments – payment is made exclusively after receipt of the goods/services. In some cases, progress payments may be allowed for goods/services delivered over longer periods of time (30 days or longer). Payment is made in local currency, i.e. Serbian dinars by bank transfer. By U.S. law, the Embassy will make payment within 30 days from receipt of a proper invoice. Only original paper invoices are accepted – no payment can be made against photocopies or electronic invoices.

Doing Business with the Embassy

Only the Procurement Section is authorized to place orders for goods and services on behalf of the Embassy.  All orders from other persons are considered unauthorized and private, and the Embassy accepts no responsibility for paying those orders. The Embassy is required to provide vendors with a copy of a Purchase Order Form OF-347 or contract signed by a Contracting Officer for all orders. The Purchase Order/Contract is the “contract” and official ordering document, and vendors should not attempt to deliver goods/services prior to receiving one of these documents. The Government has no obligation to receive or pay for any goods/services without a valid contract.

VAT (PDV) Exemptions

The Embassy is exempt from Value Added Taxes in accordance with article 24 paragraph 1 of the Law on Value Added Tax published in The Official Gazette of the Republic of Serbia no. 84/04 and 86/04. In that respect, the procedure for the exemption from the VAT is implemented in accordance with the Instructions for the Implementation of the VAT Form published in the Official Gazette of the Republic of Serbia no. 124 dated November 11, 2004.  The Embassy will provide the vendor with an SNPDV form for each invoice submitted for payment.

Notice Type: Pre-solicitation
Number19RB1021Q0327
Issued: February 23, 2021
Deadline for submittal of quotes: March 31, 2021

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for the information technology equipment. These requirements may change depending on funding availability in forthcoming periods.

Pre-solicitation 19RB1021Q0327

The Government plans to issue the solicitation in March 2021. All responsible sources may submit an offer, which shall be considered.

Title: On-site food preparation services at U.S. Embassy Belgrade
Notice Type: Solicitation
Number: 19RB1021Q0286
Issued:  February 22, 2021
Deadline for submittal of quotes: 17:00 local time on March 16, 2021

The U.S. Embassy in Belgrade has a requirement for on-site food preparation services and intends to award a firm-fixed-price purchase order with four options to renew resulting from this solicitation. The U.S. Government intends to award a purchase order to the responsible company submitting an acceptable quotation at the lowest price.  We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields in the solicitation document highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1021Q0001
Issued: February 18, 2021
Deadline for submittal of quotes: March 10, 2021, 17:00 local time Belgrade

The U.S. Embassy in Belgrade intends to establish a contract for swimming pool maintenance services resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Pre-solicitation
Number: 19RB1021Q0300
Issued: February 9, 2021
Deadline for submittal of quotes: March 9, 2021

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for procurement of dictation and transcription equipment. These requirements may change depending on funding availability in forthcoming periods.

The Government plans to issue the solicitation in February 2021. All responsible sources may submit an offer, which shall be considered.

Notice Type: Solicitation
Number: 19RB1021Q0166
Subject: IT Information Technology Equipment
Issued: February 04, 2021
Respond date: February 19, 2021, 17:00 local time.

The U.S. Embassy in Belgrade has a requirement for classroom IT (Information Technology) equipment and intends to award a firm-fixed-price, resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Pre-solicitation
Number: 19RB1021Q0283
Issued: February 2, 2021
Deadline for submittal of quotes: March 2, 2021

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for procurement of IT equipment. These requirements may change depending on funding availability in forthcoming periods.

The Government plans to issue the solicitation in February 2021. All responsible sources may submit an offer, which shall be considered.

Notice Type: Solicitation
Number: 19RB1021Q0186
Subject: IT Information Technology Equipment
Issued: January 14 2021
Respond date: January 30, 2021, 17:00 local time.

The U.S. Embassy in Belgrade has a requirement for classroom IT (Information Technology) equipment and intends to award a firm-fixed-price, resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1021Q0170
Subject: Public Awareness campaign
Issued: December 24, 2020
Deadline for submittal of quotes: January 8, 2021

The U.S. Embassy in Belgrade has a requirement for Public Awareness Campaign and intends to award a firm-fixed-price, resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1021Q0065
Subject: Ballistic Bullet Proof Vests
Issued: December 10, 2020
Deadline for submittal of quotes: December 23, 2020

The U.S. Embassy in Belgrade has a requirement for ballistic bullet proof vests and intends to award a firm-fixed-price, resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Pre-solicitation
Number: 19RB1021Q0166
Issued: December 08, 2020
Deadline for submittal of quotes: December 25, 2020

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for the classroom IT equipment. These requirements may change depending on funding availability in forthcoming periods.

Pre-solicitation 19RB1021Q0166

The Government plans to issue the solicitation in December  2020. All responsible sources may submit an offer, which shall be considered.

The U.S. Embassy in Belgrade has a requirement for classroom video equipment and intends to award a firm-fixed-price, resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Pre-Solicitation
Number: 19RB1021Q0076
Subject: Classroom Video Equipment
Issued: November 9 2020
Respond date: November 24, 2020, 17:00 local time.

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The Embassy has a requirement for classroom video equipment but not limited to video wall, monitors, electric flip charts, TV sets etc.

Notice Type:  Solicitation
Number: 19RB1020Q0015
Issued: September 16, 2020
Deadline for submittal of quotes: 17:00 local time on September 23, 2020

The U.S. Embassy in Belgrade has a requirement for a contractor to provide cell phone services for official use by Embassy staff, and intends to award a firm-fixed-price purchase order for one base year with two option years to renew resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price.  We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

In order for a quotation to be considered, you must also complete and submit the following:

    1. SF-1449 Blocks 12, 17, 23, 24 and 30.
    2. Section 1, II. Prices
    3. Section 5, Representations and Certifications;
    4. Additional information as required in Section 3, Solicitation Provisions.
    5. Your company’s Dun & Bradstreet (DUNS) number

Direct any questions regarding this solicitation in writing and in English exclusively. Email the questions to Zoran Djordjevic at BLG-Procurement@state.gov no later than midnight on September 21, 2020.  Questions will not be accepted after this date.  Answers will be posted on the Embassy web page where the solicitation is publicized.  It is your responsibility to monitor the web page for any new information which may be posted until the solicitation response date.

Proposals/Quotes may be submitted in hard copy only to Embassy Service Entrance at the following address: U.S. Embassy, GSO/Contracting Officer, Jovana Marinovica bb, 11040 Belgrade, Serbia.  Electronic offers will not be accepted.

It is advised that you be registered in the System for Award Management (SAM) by the time you submit your proposal, but it is NOT required until we award.  Proposals from companies not registered in SAM when we award will not be considered.

Instructions on how to apply for a DUNS number and register in SAM are available at this web page: https://rs.usembassy.gov/wp-content/uploads/sites/235/DUNS-NCAGE-and-SAM-registration-guide-update-JUN2020.pdf  

Quotes/Proposals are due by 5:00 pm local time on September 23, 2020 and will not be accepted after this date.  All responsible sources may submit a response which, if received on time, shall be considered.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Pre-solicitation
Number: 19RB1020Q0790
Issued: August 31, 2020
Deadline for submittal of quotes: September 23, 2020

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for the bullet proof vests. These requirements may change depending on funding availability in forthcoming periods.

The Government plans to issue the solicitation in September 2020. All responsible sources may submit an offer, which shall be considered.

U.S. Embassy General Services Office (GSO) in Belgrade, Serbia seeks proposals from qualified, reliable firms with sufficient resources and work experience to perform the duties of packing and unpacking household effects, clearing and forwarding of effects, transportation and freight services for all inbound and outbound shipments of household effects to and from Belgrade to be transported throughout the world.

This Tender of Service (TOS) will be in effect from August 25, 2020 to August 24, 2022.

This TOS provides terms and conditions for the transportation and all related services within the U.S. Embassy Belgrade, Serbia. All Transportation Service Providers (TSP) used as your agents must have a valid license/membership of the following organizations or must agree to acquire membership within 3 months of being awarded the TOS. Failure to meet the requirement will result in suspension to provide further services to the USG until proof of member ship can be provided.

a. (FIATA) International Federation of Freight Forwarders OR
b. (IAM) International Association of Movers
c. Valid International Transportation License issued by the Local Ministry of Transportation
d. Tax Number (PIB) issued by Ministry of Finance
e. Country Wide Customs licenses from Serbian Customs
f. Must be in good standing with the Credit Bureau.

TSP’s may only be represented under the name of one company. Multiple offers from the same company will result in an automatic disqualification.

A complete tender of service application inclusive of the exact rate sheet format attached herewith and all the required documentation as set out in the tender of service document must be delivered to the U.S. Embassy, Jovana Marinovica bb, 11040 Belgrade, Serbia no later than 5 pm local time on August 3, 2020.

Late proposals will not be accepted.

Incomplete applications will be automatically disqualified.

Any problems or questions concerning this TOS can be addressed to BLG-Procurement@state.gov

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 72016919Q00002F
Issued: February 28, 2019
Deadline for submittal of quotes: March 14, 2019. 17:00 Belgrade local time

The United States Government, represented by the U.S Agency for International Development (USAID), through the Mission in Serbia, is seeking quotations from qualified organizations/individuals to provide technical services related to Country Development Cooperation Strategy.

Quotes are due no later than Close of Business (CET) Thursday, March 14, 2019.