The Procurement Section of U.S. Embassy Belgrade seeks to enter into contracts with qualified, reliable firms with sufficient resources, financing, and work experience for variety of commodities and/or providing a variety of services. In order for a Company to be considered for embassy contracts, the company must be able to understand, satisfy, and comply with the requirements in the solicitation documents.
General Terms and Conditions
The Embassy does business only with duly registered companies. If a company wants to do business with the Embassy, it must be able to present a copy of the company’s registration with the “Agencija za privredne registre” (APR) or other Serbian Government body as appropriate. Companies wishing to do business with the Embassy should send the Procurement Section a copy of their APR, references, company profile, brochures and catalogs by email to BLG-Procurement@state.gov. We prefer to receive the information in English but you may also submit it in Serbian. Companies seeking contracts valued over $3,500 must register in Dun & Bradstreet (DUNS). It is free of charge and can be done over the Internet. Companies seeking contracts valued over $30,000 must register for a NATO Commercial and Government Entity (NCAGE number) and register in the System for Award Management. Instructions for registering in the above said systems are available on the right hand side of this page. Government does not make advance payments – payment is made exclusively after receipt of the goods/services. In some cases, progress payments may be allowed for goods/services delivered over longer periods of time (30 days or longer). Payment is made in local currency, i.e. Serbian dinars by bank transfer. By U.S. law, the Embassy will make payment within 30 days from receipt of a proper invoice. Only original paper invoices are accepted – no payment can be made against photocopies or electronic invoices.
Doing Business with the Embassy
Only the Procurement Section is authorized to place orders for goods and services on behalf of the Embassy. All orders from other persons are considered unauthorized and private, and the Embassy accepts no responsibility for paying those orders. The Embassy is required to provide vendors with a copy of a Purchase Order Form OF-347 or contract signed by a Contracting Officer for all orders. The Purchase Order/Contract is the “contract” and official ordering document, and vendors should not attempt to deliver goods/services prior to receiving one of these documents. The Government has no obligation to receive or pay for any goods/services without a valid contract.
VAT (PDV) Exemptions
The Embassy is exempt from Value Added Taxes in accordance with article 24 paragraph 1 of the Law on Value Added Tax published in The Official Gazette of the Republic of Serbia no. 84/04 and 86/04. In that respect, the procedure for the exemption from the VAT is implemented in accordance with the Instructions for the Implementation of the VAT Form published in the Official Gazette of the Republic of Serbia no. 124 dated November 11, 2004. The Embassy will provide the vendor with an SNPDV form for each invoice submitted for payment.
Pre-solicitation notice for electrical low voltage switchgear maintenance 19RB1022Q0003
Notice Type: Pre-solicitation
Issued: January 20, 2022
Deadline for submittal of quotes: February 25, 2022
Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for the maintenance services of the low voltage switchgear. These requirements may change depending on funding availability in forthcoming periods.
Pre-solicitation notice 19RB1022Q0003
- 19RB1022Q0003 Pre-Solicitation Notice (PDF 108 KB)
The Government plans to issue the solicitation in February 2022. All responsible sources may submit an offer, which shall be considered.
Pre-solicitation notice for supply and installation of a video conferencing system 19RB1022Q0097
Notice Type: Pre-solicitation
Issued: December 22, 2021
Deadline for submittal of quotes: January 28, 2022
Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for the procurement and installation of audio/ video equipment. These requirements may change depending on funding availability in forthcoming periods.
Pre-solicitation notice 19RB1022Q0097
- 19RB1022Q0097 PreSolicitation Notice (PDF 115 KB)
The Government plans to issue the solicitation in January 2022. All responsible sources may submit an offer, which shall be considered.
Notice of Establishment of a Blanket Purchase Agreement (BPA) for the Supply of Automotive Fuels and Eurodiesel Fuel for Heating of Residences 19RB1022Q0002
Date of issue: December 16, 2021
Offers due date: close of business on December 30 , 2021
Send electronic offers to: BLG-Procurement@state.gov or paper offers to: Amerian Embassy (Service Entrance), Jovana Marinovica bb, 11040 Belgrade.
- 19RB1022Q0002 Solicitation document (PDF 523 KB)
The U.S. Embassy in Belgrade intends to establish a Blanket Purchase Agreement (BPA) for the supply of automotive and heating fuels for the period January 1, 2022 – December 31, 2024.
We estimate that the volume of purchases through this BPA will be not more than USD 149,999. The Embassy is not obligated to purchase any definite amount under this BPA, and the amount of any one purchase will not exceed the equivalent of USD 25,000.00
Excise, duties and Value Added Tax (VAT) are not applicable to purchases made under this BPA because the U.S. Embassy has an Excise and VAT exemption certificate from the host government. The Embassy will issue an SNA and SNPDV form to the vendor for each invoice or as otherwise required by local laws and regulations.
Rates for fuel shall be paid using the vendor’s current rate schedule at time of issuance of fuel, given rates are fair and reasonable. Due to price volatility within the market, the vendor will provide its current price upon each Call request.
Payment shall be made via Electronic Fund Transfer (EFT) within 30 days from receipt of an original, hard copy and correct summary invoice. The summary invoice shall be submitted at least monthly or upon expiration of the BPA, whichever occurs first, for all deliveries made during the monthly billing period. The invoice shall identify the call orders/delivery tickets covered therein, stating the total value, and supported by recent copies of the call orders/delivery tickets.
The Federal Acquisition Regulation (FAR) and Department of State Acquisition Regulation (DOSAR) clauses applicable to the resulting BPA and to all purchases made under this BPA are attached to this letter and will be made part of the BPA. In the event of an inconsistency between the provisions of this BPA and your invoice, the provisions of the BPA shall take precedence.
The US Government intends to award a BPA to a firm that is technically acceptable, responsible, and clearly intend to sell products or services to the US Government at market prices or below. The Contracting Officer will determine technical acceptability by ensuring that the firm is able to comply with the terms of this BPA. Responsibility will be based on requirements of Federal Acquisition Regulation (FAR) 9.1 including:
- adequate financial resources or the ability to obtain them;
- ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;
- satisfactory record of integrity and business ethics;
- necessary organization, experience, and skills or the ability to obtain them;
- necessary equipment and facilities or the ability to obtain them; and be otherwise qualified and eligible to receive an award under applicable laws and regulations.
We invite you to submit the documents stated in Section 3 SOLICITATION PROVISIONS of the attached solicitation no later than close of business on December 20, 2021 if you wish to compete for award of a Blanket Purchase Agreement.
In order to be considered, you must have a DUNS number issued by Dun & Bradstreet, an NCAGE code (issued by Direkcija za standardizaciju, kodifikaciju i metrologiju Ministarstva odbrane Republike Srbije), and be registered in the System for Award Management (SAM).
DUNS, NCAGE and SAM registration instructions are available at this link:
Please complete all the fields highlighted in yellow and follow the instructions on how to submit an offer in Section 3 of the solicitation. For any questions or concerns regarding the BPA announcement, please contact Zoran Djordjevic by email at BLG-Procurement@state.gov
Solicitation 19RB1022R0002 for group life insurance services for locally employed staff
Notice Type: Solicitation
Issued: October 21, 2021
The U.S. Embassy in Belgrade has issued a solicitation notice for group life insurance services for the Embassy’s locally employed staff. The full notice and solicitation documents are available at this link https://sam.gov/opp/9ed2fefa2d4a47a4a3f8c98101bf77d6/view
Diplomatic Pouch Expediting Services 19RB1021Q0006
Notice Type: Solicitation
Issued: August 19, 2021
The deadline for submittal of quotes is extended from 17:00 local time on September 7, 2021 to 17:00 local time on October 29, 2021.
The U.S. Embassy in Belgrade has a requirement for a contractor to provide diplomatic pouch expediting services, and intends to award a firm-fixed-price contract resulting from this solicitation. The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government’s best interest to do so. The Government assumes, for the purpose of making multiple awards, that $500 would be the administrative cost to the Government for issuing and administering each contract awarded under the solicitation. Individual awards shall be for the technically acceptable items or combinations of technically acceptable items that result in the lowest aggregate cost including the assumed administrative costs. The Government will not make more than two awards resulting from this solicitation.
If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.
- 19RB1021Q0006 RFQ Invitation Letter (PDF 419 KB)
- 19RB1021Q0006 Solicitation Document (PDF 715 KB)
- 19RB1021Q0006 Question Submission Form (PDF 9 KB)
- 19RB1021Q0006 Experience and Past Performance Form (PDF 54 KB)
- 19RB1021Q0006 Site Visit Registration Form (PDF 13 KB)
- 19RB1021Q0006-A001 Solicitation Amendment Document (PDF 3 MB)
- 19RB1021Q0006 Questions and Answers (PDF 71 KB)
- 19RB1021Q0006-A002 Solicitation Amendment Document (PDF 3 MB)
- 19RB1021Q0006-A0003 Solicitation Amendment Document (PDF 771 KB)
We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents, please email a request to BLG-Procurement@state.gov
72016921R00003 Request for Proposal (RFP), Communications Agency Services
Request for Proposals (RFP) No #: SOL# 72016921R00003
Issuance Date: June 04, 2021
Proposal Due Date: June 18, 2021, 17:00 local time Belgrade
Subject: Request for Proposal (RFP), Communications Agency Services
Scope of Work (SOW): Marking USAID/Serbia’s 20 Years of Partnership with Serbia
Place of Performance: Belgrade, Serbia
Anticipated Period of Performance: July 01, 2021 – November 30, 2021
- 72016921R00003 Request for Proposal (PDF 340KB)
The United States Government, represented by the United States Agency for International Development (USAID) through the USAID Mission in Serbia, is seeking proposals from qualified communications agencies outlining their ideas for how they would organize a campaign/series of events to celebrate the 20th anniversary of USAID’s partnership with Serbia as described in this solicitation. Subject to availability of funds, USAID/Serbia anticipates awarding one Firm-Fixed-Price contract as a result of this solicitation covering an estimated period of five (5) months from the date of contract award.
This procurement will be conducted under the simplified acquisition procedures pursuant of Part 13 of the Federal Acquisition Regulations of the United States. Please refer to Attachment 2 – Proposal Submission Information, for detailed information regarding proposal requirements. If your organization decides to submit a proposal in response to this solicitation, only electronic proposals will be accepted. Proposals must be submitted via email to Zoran Simovic at firstname.lastname@example.org no later than the date and time displayed at the top of this letter. Proposals must be signed by an official who is authorized to bind the organization and are to be submitted to USAID no later than the closing date and time stated above.
Any questions regarding this solicitation must be submitted in writing via email to Zoran Simovic at email@example.com by the date and time specified above. Issuance of this solicitation and the submittal of a proposal do not constitute a commitment on the part of the U.S. Government nor USAID to make an award; neither does it constitute an obligation for any costs incurred in the preparation and submission of a proposal.
Solicitation 19RB1021Q0002 - Janitorial services
Title: Solicitation janitorial services for U.S. Embassy Belgrade
Notice Type: Solicitation
Issued: April 9, 2021
Deadline for submittal of quotes: 17:00 local time on May 10, 2021
The U.S. Embassy in Belgrade has issued a solicitation for janitorial services. It is available for viewing and download at the Beta.SAM web page at https://beta.sam.gov/opp/c75b45f609994a3fa5f502c32aab780b/viewhttps://beta.sam.gov/
The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov
Solicitation 72016919Q00002F - Technical services provider
Notice Type: Solicitation
Issued: February 28, 2019
Deadline for submittal of quotes: March 14, 2019. 17:00 Belgrade local time
The United States Government, represented by the U.S Agency for International Development (USAID), through the Mission in Serbia, is seeking quotations from qualified organizations/individuals to provide technical services related to Country Development Cooperation Strategy.
Quotes are due no later than Close of Business (CET) Thursday, March 14, 2019.