Procurement Opportunities

Blank form and a pencil

The Procurement Section of U.S. Embassy Belgrade seeks to enter into contracts with qualified, reliable firms with sufficient resources, financing, and work experience for variety of commodities and/or providing a variety of services.  In order for a Company to be considered for embassy contracts, the company must be able to understand, satisfy, and comply with the requirements in the solicitation documents.

General Terms and Conditions

The Embassy does business only with duly registered companies. If a company wants to do business with the Embassy, it must be able to present a copy of the company’s registration with the “Agencija za privredne registre” (APR) or other Serbian Government body as appropriate. Companies wishing to do business with the Embassy should send the Procurement Section a copy of their APR, references, company profile, brochures and catalogs by email to BLG-Procurement@state.gov  We prefer to receive the information in English but you may also submit it in Serbian. Companies seeking contracts valued over $3,500 must register in Dun & Bradstreet (DUNS).  It is free of charge and can be done over the Internet.  Companies seeking contracts valued over $30,000 must register for a NATO Commercial and Government Entity (NCAGE number) and register in the System for Award Management.  Instructions for registering in the above said systems are available on the right hand side of this page. Government does not make advance payments – payment is made exclusively after receipt of the goods/services. In some cases, progress payments may be allowed for goods/services delivered over longer periods of time (30 days or longer). Payment is made in local currency, i.e. Serbian dinars by bank transfer. By U.S. law, the Embassy will make payment within 30 days from receipt of a proper invoice. Only original paper invoices are accepted – no payment can be made against photocopies or electronic invoices.

Doing Business with the Embassy

Only the Procurement Section is authorized to place orders for goods and services on behalf of the Embassy.  All orders from other persons are considered unauthorized and private, and the Embassy accepts no responsibility for paying those orders. The Embassy is required to provide vendors with a copy of a Purchase Order Form OF-347 or contract signed by a Contracting Officer for all orders. The Purchase Order/Contract is the “contract” and official ordering document, and vendors should not attempt to deliver goods/services prior to receiving one of these documents. The Government has no obligation to receive or pay for any goods/services without a valid contract.

VAT (PDV) Exemptions

The Embassy is exempt from Value Added Taxes in accordance with article 24 paragraph 1 of the Law on Value Added Tax published in The Official Gazette of the Republic of Serbia no. 84/04 and 86/04. In that respect, the procedure for the exemption from the VAT is implemented in accordance with the Instructions for the Implementation of the VAT Form published in the Official Gazette of the Republic of Serbia no. 124 dated November 11, 2004.  The Embassy will provide the vendor with an SNPDV form for each invoice submitted for payment.

Title: Solicitation 19RB1020Q0013 for janitorial services for U.S. Embassy Belgrade
Notice Type: Solicitation
Number: 19RB1020Q0013
Issued: June 22, 2020
Deadline for submittal of quotes: 17:00 local time on July 23, 2020.

The U.S. Embassy in Belgrade has issued solicitation 19RB1020Q0013 for janitorial services at the Embassy.  If you are interested downloading and in viewing the solicitation documents, please visit the https://beta.sam.gov/ web page and search for the notice utilizing the RFQ number 19RB1020Q0013.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Pre-solicitation
Number: 19RB1020Q0014
Issued: June 15, 2020
Deadline for submittal of quotes: July 17, 2020

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for the maintenance services of the low voltage switchgear. These requirements may change depending on funding availability in forthcoming periods.

Pre-solicitation 19RB1020Q0014

The Government plans to issue the solicitation in July 2020. All responsible sources may submit an offer, which shall be considered.

Notice Type: Solicitation
Number: 19RB1020Q0524
Subject: Men’s and women’s tactical footwear
Issued: June 5, 2020
Deadline for submittal of quotes: June 17, 2020 at 17:00 h

The U.S. Embassy in Belgrade has a requirement for men’s and women’s footwear and intends to award a firm-fixed-price purchase order resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Title: Solicitation 19RB1020Q0012 for sewer maintenance services for U.S. Embassy Belgrade
Notice Type: Solicitation
Number: 19RB1020Q0012
Issued: June 1, 2020

The U.S. Embassy in Belgrade has issued solicitation 19RB1020Q0012 for sewer maintenance services at the Embassy compound.  If you are interested in subitting a quote, you may dowload the solicitation and all other related documents at the https://beta.sam.gov/ web page. To find the solicitation, search for the notice utilizing the 19RB10 number in the title above.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price.  We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Notice Type: Solicitation
Number: 19RB1020Q0505
Issued: May 18, 2020
Deadline for submittal of quotes: June 8, 2020, 17:00 local time Belgrade

The U.S. Embassy in Belgrade intends to establish a purchase order for eight compact SUVs resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Title: Supplies and services for make-ready services for U.S. Embassy Belgrade
Notice Type: Solicitation
Number: 19RB1020Q0015
Issued: May 07, 2020
Deadline for submittal of quotes: 17:00 local time on May 25, 2020

The U.S. Embassy in Belgrade intends to establish multiple Blanket Purchase Agreements (BPA) for the provision of various building maintenance supplies and services including but not limited to residential make-ready services (painting, gardening, cleaning, trash removal, etc) and building maintenance supplies (electrical, plumbing, air conditioning, etc) resulting from this solicitation. We invite you to submit the documents stated in Section 3 SOLICITATION PROVISIONS of the attached solicitation and a completed Section 5 no later than close of business on May 25, 2020 if you wish to compete for award of a Blanket Purchase Agreement. Please complete all fields in the solicitation document highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Justification
Authority: FAR 6.302-1(c) – Brand Name
Subject: Apple computers
Issued: May 6, 2020

Based on the justification provided in the JOFOC, the U.S. Embassy in Belgrade will procure the subject requirements by brand name – Apple

Shiraz Wahaj
Contracting Officer
BLG-Procurement@state.gov

Title:Supply of heating ventilation and air conditioning equipment (HVAC)
Notice Type: Solicitation
Number: 19RB1020Q0014
Issued: April 30, 2020
Deadline for submittal of quotes: 17:00 local time on May 15, 2020

The U.S. Embassy in Belgrade has a requirement for the supply of heating ventilation and air conditioning equipment (HVAC) maintenance supplies and intends to establish a Blanket Purchase Agreement (BPA) for the period May 20, 2020 – May 20, 2023 resulting from this solicitation. We invite you to submit the documents stated in Section 3 SOLICITATION PROVISIONS of the attached solicitation and a completed Section 5 no later than close of business on May 15, 2020 if you wish to compete for award of a Blanket Purchase Agreement. Please complete all fields in the solicitation document highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1020Q0477
Subject: Sport Utility Vehicle (SUV)
Issued: April 27, 2020
Deadline for submittal of quotes: May 12, 2020

The U.S. Embassy in Belgrade has a requirement for a passenger Sport Utility Vehicle (SUV) 4×4 and intends to award a firm-fixed-price purchase order resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation.

If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

PROPOSED SOLICITATION NUMBER: 19RB1020Q0369

PROCUREMENT TYPE: Pre-Solicitation

TITLE: Supply and delivery of passenger vehicles

CLASSIFICATION CODE: 2310 Passenger Motor Vehicles 

NAICS CODE: 336111 Automobile Manufacturing

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION? NO

RESPONSE DATE: 2020-03-27

PRIMARY POINT OF CONTACT:

Shiraz Wahaj

Contracting Officer

Phone: +381-11-706-4000

Fax: +381-11-706-4006

BLG-Procurement@state.gov

SECONDARY POINT OF COTACT:

Speranca Cosic

Procurement Agent

Phone: +381-706-4558

Fax: +381-11-706-4006

BLG-Procurement@state.gov

DESCRIPTION:

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy web page it is available.

All responsible sources may submit a quotation, which will be considered.

The requirement is for 10 passenger vehicles.  The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.

All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov  prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at:

https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

and

 https://rs.usembassy.gov/embassy/belgrade/solicitations-and-public-auctions/procurement/

Electronic Submission/Responses:

This opportunity allows for electronic responses. Please submit your offer prior to the response date and time.

PLACE OF CONTRACT PERFORMANCE:

U.S. Embassy Republic of Serbia

Bul. kneza Aleksandra Karadjordjevica 92

11040 Belgrade, Serbia

ARCHIVE POLICY: Automatic, on specified date

ARCHIVE DATE: 2020-07-30

Allow Vendors to Add/Remove From Interest Vendors: Yes

Allow Vendors to View Interested Vendors List: No

SET ASIDE: N/A

PROPOSED SOLICITATION NUMBER: 19RB1020Q0337

PROCUREMENT TYPE: Pre-Solicitation

TITLE: Supply and delivery of desktop computers

CLASSIFICATION CODE: 7021 ADP Central Processing Unit (CPU, Computer) Digital

NAICS CODE: 334111 Personal computers manufacturing

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION? NO

RESPONSE DATE: 2020-03-20

PRIMARY POINT OF CONTACT:
Shiraz Wahaj
Contracting Officer
Phone: +381-11-706-4000
Fax: +381-11-706-4006
BLG-Procurement@state.gov

SECONDARY POINT OF COTACT:
Speranca Cosic
Procurement Agent
Phone: +381-706-4558
Fax: +381-11-706-4006
BLG-Procurement@state.gov

DESCRIPTION:
Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy web page it is available.
All responsible sources may submit a quotation, which will be considered. The requirement is for 45 desktop computer sets with pre-installed operating systems. The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.

All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM and https://rs.usembassy.gov/embassy/belgrade/solicitations-and-public-auctions/procurement/

Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time.

PLACE OF CONTRACT PERFORMANCE:
U.S. Embassy Republic of Serbia
Bul. kneza Aleksandra Karadjordjevica 92
11040 Belgrade, Serbia

ARCHIVE POLICY: Automatic, on specified date

ARCHIVE DATE: 2020-06-30

Allow Vendors to Add/Remove From Interest Vendors: Yes

Allow Vendors to View Interested Vendors List: No

SET ASIDE: N/A

Notice Type: Solicitation
Number: 72016919Q00002F
Issued: February 28, 2019
Deadline for submittal of quotes: March 14, 2019. 17:00 Belgrade local time

The United States Government, represented by the U.S Agency for International Development (USAID), through the Mission in Serbia, is seeking quotations from qualified organizations/individuals to provide technical services related to Country Development Cooperation Strategy.

Quotes are due no later than Close of Business (CET) Thursday, March 14, 2019.