Procurement Opportunities

Blank form and a pencil

The Procurement Section of U.S. Embassy Belgrade seeks to enter into contracts with qualified, reliable firms with sufficient resources, financing, and work experience for variety of commodities and/or providing a variety of services.  In order for a Company to be considered for embassy contracts, the company must be able to understand, satisfy, and comply with the requirements in the solicitation documents.

General Terms and Conditions

The Embassy does business only with duly registered companies. If a company wants to do business with the Embassy, it must be able to present a copy of the company’s registration with the “Agencija za privredne registre” (APR) or other Serbian Government body as appropriate. Companies wishing to do business with the Embassy should send the Procurement Section a copy of their APR, references, company profile, brochures and catalogs by email to BLG-Procurement@state.gov.  We prefer to receive the information in English but you may also submit it in Serbian. Companies seeking contracts valued over $3,500 must register in Dun & Bradstreet (DUNS).  It is free of charge and can be done over the Internet.  Companies seeking contracts valued over $30,000 must register for a NATO Commercial and Government Entity (NCAGE number) and register in the System for Award Management.  Instructions for registering in the above said systems are available on the right hand side of this page. Government does not make advance payments – payment is made exclusively after receipt of the goods/services. In some cases, progress payments may be allowed for goods/services delivered over longer periods of time (30 days or longer). Payment is made in local currency, i.e. Serbian dinars by bank transfer. By U.S. law, the Embassy will make payment within 30 days from receipt of a proper invoice. Only original paper invoices are accepted – no payment can be made against photocopies or electronic invoices.

Doing Business with the Embassy

Only the Procurement Section is authorized to place orders for goods and services on behalf of the Embassy.  All orders from other persons are considered unauthorized and private, and the Embassy accepts no responsibility for paying those orders. The Embassy is required to provide vendors with a copy of a Purchase Order Form OF-347 or contract signed by a Contracting Officer for all orders. The Purchase Order/Contract is the “contract” and official ordering document, and vendors should not attempt to deliver goods/services prior to receiving one of these documents. The Government has no obligation to receive or pay for any goods/services without a valid contract.

VAT (PDV) Exemptions

The Embassy is exempt from Value Added Taxes in accordance with article 24 paragraph 1 of the Law on Value Added Tax published in The Official Gazette of the Republic of Serbia no. 84/04 and 86/04. In that respect, the procedure for the exemption from the VAT is implemented in accordance with the Instructions for the Implementation of the VAT Form published in the Official Gazette of the Republic of Serbia no. 124 dated November 11, 2004. The Embassy will provide the vendor with an SNPDV form for each invoice submitted for payment.

Notice Type: Solicitation
Number: 19RB1021Q0891
Issued: September 2, 2021

Cancellation of Solicitation No. 19RB1021Q0891

We regret to inform you the subject solicitation issued on September 2, 2021 for Performance Evaluation of Progress in Four Ongoing University Partnerships (AEECA funded Public Diplomacy activities/interventions) has been cancelled.

The Government will not reissue the solicitation.  If you submitted a quote, your company will be maintained on our mailing list and you will be duly notified of similar future contracting opportunities.  You may contact me by email at BLG-Procurement@state.gov with a note “for the Contracting Officer” in the subject line if you have any questions.

We wish to thank you for the time and effort you devoted to participating in the subject solicitation and encourage your organization’s participation in future procurements.

 

Notice Type: Solicitation
Number: 19RB1021Q0890
Issued: September 2, 2021

Cancellation of Solicitation No. 19RB1021Q0890

We regret to inform you the subject solicitation issued on September 2, 2021 for Performance Evaluation of Business-Focused Grants Supported Through the Alumni Small Grants Program has been cancelled.

The Government will not reissue the solicitation. If you submitted a quote, your company will be maintained on our mailing list and you will be duly notified of similar future contracting opportunities. You may contact me by email at BLG-Procurement@state.gov with a note “for the Contracting Officer” in the subject line if you have any questions.

We wish to thank you for the time and effort you devoted to participating in the subject solicitation and encourage your organization’s participation in future procurements.

Notice Type:  Solicitation
Number:  19RB1021Q00006
Issued:  August 19, 2021

The deadline for submittal of quotes is extended from 17:00 local time on September 7, 2021 to 17:00 local time on October 29, 2021.

The U.S. Embassy in Belgrade has a requirement for a contractor to provide diplomatic pouch expediting services, and intends to award a firm-fixed-price contract resulting from this solicitation. The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government’s best interest to do so. The Government assumes, for the purpose of making multiple awards, that $500 would be the administrative cost to the Government for issuing and administering each contract awarded under the solicitation. Individual awards shall be for the technically acceptable items or combinations of technically acceptable items that result in the lowest aggregate cost including the assumed administrative costs. The Government will not make more than two awards resulting from this solicitation.

If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents, please email a request to BLG-Procurement@state.gov

Notice Type:  Pre-Solicitation
Number:   19RB1021R0001
Issued:   August 12, 2021

The U.S. Embassy in Belgrade has issued a pre-solicitation notice for life insurance services for the Embassy’s locally employed staff.  The full Notice is available at this linkhttps://sam.gov/opp/567e880648e44c0b88214a8d44cd0f90/view

Enclosed is a Request for Quotes (RFQ) for food preparation services for U.S. Embassy Belgrade, Serbia.  If you would like to submit a quote, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the following address:

U.S. Embassy
GSO/Contracting Officer
19RB1021Q0700
Jovana Marinovica bb
11040 Belgrade, Serbia

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price.  We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

In order for a quotation to be considered, you must also complete and submit the following:

    1. SF-1449 Blocks 12, 17, 23, 24 and 30.
    2. Section 1, II. Prices
    3. Section 5, Representations and Certifications;
    4. Additional information as required in Section 3, Solicitation Provisions.
    5. Your company’s Dun & Bradstreet (DUNS) number

Direct any questions regarding this solicitation in writing and in English exclusively. Email the questions to Zoran Djordjevic or Sonja Vukojevic at BLG-Procurement@state.gov no later than close of business on July 19, 2021.  Questions will not be accepted after this date.  Answers will be posted on the Embassy web page where the solicitation is publicized.  It is your responsibility to monitor the web page for any new information which may be posted until the solicitation response date.

It is advised that you be registered in the System for Award Management (SAM) by the time you submit your proposal, but it is NOT required until we award.  Proposals from companies not registered in SAM when we award will not be considered.

Instructions on how to apply for a DUNS number and register in SAM are available at this web page:

https://rs.usembassy.gov/wp-content/uploads/sites/235/DUNS-NCAGE-and-SAM-registration-guide-update-APR2021.pdf

Instructions on how to obtain Defense Base Act (DBA) insurance is available at this web page:

https://rs.usembassy.gov/wp-content/uploads/sites/235/2017/04/Defense-Base-Act-DBA-Frequently-Asked-Questions.pdf

Quotes are due by 17:00 local time on July 30, 20210 and will not be accepted after this date.  All responsible sources may submit a response which, if received on time, shall be considered.

PROPOSED SOLICITATION NUMBER:  19RB1021Q0006

PROCUREMENT TYPE: Pre-Solicitation

TITLE: International incoming and outgoing diplomatic pouch services for the U.S. Government in Belgrade, Serbia.

CLASSIFICATION CODE: V111 – Transportation/travel/relocation- Transportation: Air Freight

NAICS CODE: 481112 Air cargo carriers (except air couriers), scheduled.

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION? NO

RESPONSE DATE: August 9, 2021, 5 pm local time

PRIMARY POINT OF CONTACT:

Kimberly Keck
Contracting Officer
Phone: +381-11-706-4000
KeckKA@state.gov

SECONDARY POINT OF CONTACT:

Zoran Djordjevic
Procurement Supervisor
Phone: +381-65-237-1290
BLG-Procurement@state.gov

DESCRIPTION:

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the www.SAM.gov website when it is available.

The contract will be for providing international incoming and outgoing diplomatic pouch services for the U.S. Government in Serbia.  The Embassy expect that it will have an annual volume of approximately 1,600 kg of outbound and 10,000 kg of inbound mail annually for processing through customs and shipping.

The anticipated performance period is for a base year, with four one-year option periods, if exercised by the Government.  All responsible sources may submit a quotation, which will be considered.

We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.

All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov  prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at:
https://rs.usembassy.gov/embassy/belgrade/solicitations-and-public-auctions/procurement/

Electronic Submission/Responses:

This opportunity allows for electronic responses. Please submit your offer prior to the response date and time.

PLACE OF CONTRACT PERFORMANCE:

U.S. Embassy
Bul. Kneza A. Karadjordjevica 92
11040 de, Serbia 

ARCHIVE POLICY: Automatic, on specified date

ARCHIVE DATE: October 31, 2021.

Allow Vendors to Add/Remove from Interest Vendors: Yes

Allow Vendors to View Interested Vendors List: No

SET ASIDE: N/A

Request for Proposals (RFP) No #: SOL# 72016921R00003
Issuance Date: June 04, 2021
Proposal Due Date: June 18, 2021, 17:00 local time Belgrade
Subject: Request for Proposal (RFP), Communications Agency Services
Scope of Work (SOW): Marking USAID/Serbia’s 20 Years of Partnership with Serbia
Place of Performance: Belgrade, Serbia
Anticipated Period of Performance: July 01, 2021 – November 30, 2021

The United States Government, represented by the United States Agency for International Development (USAID) through the USAID Mission in Serbia, is seeking proposals from qualified communications agencies outlining their ideas for how they would organize a campaign/series of events to celebrate the 20th anniversary of USAID’s partnership with Serbia as described in this solicitation. Subject to availability of funds, USAID/Serbia anticipates awarding one Firm-Fixed-Price contract as a result of this solicitation covering an estimated period of five (5) months from the date of contract award.

This procurement will be conducted under the simplified acquisition procedures pursuant of Part 13 of the Federal Acquisition Regulations of the United States. Please refer to Attachment 2 – Proposal Submission Information, for detailed information regarding proposal requirements. If your organization decides to submit a proposal in response to this solicitation, only electronic proposals will be accepted. Proposals must be submitted via email to Zoran Simovic at zsimovic@usaid.gov no later than the date and time displayed at the top of this letter. Proposals must be signed by an official who is authorized to bind the organization and are to be submitted to USAID no later than the closing date and time stated above.

Any questions regarding this solicitation must be submitted in writing via email to Zoran Simovic at zsimovic@usaid.gov by the date and time specified above. Issuance of this solicitation and the submittal of a proposal do not constitute a commitment on the part of the U.S. Government nor USAID to make an award; neither does it constitute an obligation for any costs incurred in the preparation and submission of a proposal.

Notice Type: Justification
Number: 19RB1021Q0352
Issued: May 7, 2021

The American Embassy in Belgrade, Serbia intends to award a sole source contract to Bonum Inzenjering d.o.o., Belgrade, to provide Motorola vehicle and handheld radio equipment. The contract will be awarded pursuant to FAR 6.302-1 Only one responsible source and, FAR 13.106-1(b)(1) Brand name. See attached Justification and Approval for Other Than Full and Open Competition (PDF 1 MB).

Title:  Solicitation janitorial services for U.S. Embassy Belgrade
Notice Type:  Solicitation
Number:   19RB1021Q0002
Issued:   April 9, 2021
Deadline for submittal of quotes: 17:00 local time on May 10, 2021

The U.S. Embassy in Belgrade has issued a solicitation for janitorial services.  It is available for viewing and download at the Beta.SAM web page at https://beta.sam.gov/opp/c75b45f609994a3fa5f502c32aab780b/viewhttps://beta.sam.gov/

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Title:  Solicitation for sewer maintenance services for U.S. Embassy Belgrade
Notice Type:  Solicitation
Number:   19RB1021Q0003
Issued:   April 9, 2021
Deadline for submittal of quotes: 17:00 local time on May 10, 2021

The U.S. Embassy in Belgrade has issued a solicitation for sewer maintenance services.  It is available for viewing and download at the Beta.SAM web page at  https://beta.sam.gov/opp/6c9b71caf2f7452296c2866ddd9669ee/view?keywords=19rb1021q0003&sort=-relevance&index=&is_active=true&page=1

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 72016919Q00002F
Issued: February 28, 2019
Deadline for submittal of quotes: March 14, 2019. 17:00 Belgrade local time

The United States Government, represented by the U.S Agency for International Development (USAID), through the Mission in Serbia, is seeking quotations from qualified organizations/individuals to provide technical services related to Country Development Cooperation Strategy.

Quotes are due no later than Close of Business (CET) Thursday, March 14, 2019.