Procurement Opportunities

Blank form and a pencil

The Procurement Section of U.S. Embassy Belgrade seeks to enter into contracts with qualified, reliable firms with sufficient resources, financing, and work experience for variety of commodities and/or providing a variety of services.  In order for a Company to be considered for embassy contracts, the company must be able to understand, satisfy, and comply with the requirements in the solicitation documents.

The Embassy does business only with duly registered companies. If a company wants to do business with the Embassy, it must be able to present a copy of the company’s registration with the “Agencija za privredne registre” (APR) or other Serbian Government body as appropriate.

Companies wishing to do business with the Embassy should send the Procurement Section a copy of their APR, references, company profile, brochures and catalogs by email to BLG-Procurement@state.gov  We prefer to receive the information in English but you may also submit it in Serbian.

Companies seeking contracts valued over $3,500 must register in Dun & Bradstreet (DUNS).  It is free of charge and can be done over the Internet.  Companies seeking contracts valued over $30,000 must register for a NATO Commercial and Government Entity (NCAGE number) and register in the System for Award Management.  Instructions for registering in the above said systems are available on the right hand side of this page.

Government does not make advance payments – payment is made exclusively after receipt of the goods/services. In some cases, progress payments may be allowed for goods/services delivered over longer periods of time (30 days or longer). Payment is made in local currency, i.e. Serbian dinars by bank transfer. By U.S. law, the Embassy will make payment within 30 days from receipt of a proper invoice. Only original paper invoices are accepted – no payment can be made against photocopies or electronic invoices.

Only the Procurement Section is authorized to place orders for goods and services on behalf of the Embassy.  All orders from other persons are considered unauthorized and private, and the Embassy accepts no responsibility for paying those orders.

The Embassy is required to provide vendors with a copy of a Purchase Order Form OF-347 or contract signed by a Contracting Officer for all orders. The Purchase Order/Contract is the “contract” and official ordering document, and vendors should not attempt to deliver goods/services prior to receiving one of these documents. The Government has no obligation to receive or pay for any goods/services without a valid contract.

The Embassy is exempt from Value Added Taxes in accordance with article 24 paragraph 1 of the Law on Value Added Tax published in The Official Gazette of the Republic of Serbia no. 84/04 and 86/04. In that respect, the procedure for the exemption from the VAT is implemented in accordance with the Instructions for the Implementation of the VAT Form published in the Official Gazette of the Republic of Serbia no. 124 dated November 11, 2004.  The Embassy will provide the vendor with an SNPDV form for each invoice submitted for payment.


Current Solicitations

Below are current contract opportunities. Qualified firms interested in any of these opportunities must follow the specific instructions in the solicitation description that is provided for each opportunity.

All solicitation documents may be downloaded from this web page. If you have difficulty downloading any of the solicitation documents or need a hard copy mailed to you, please contact the Procurement office by email at BLG-Procurement@state.gov

To ensure better communication with you, please provide your full company contact information with every solicitation submission — address, telephone number, fax number, e-mail address, web page, etc.

To see other Federal Business Opportunities, follow this link: www.fbo.gov

The U.S. Embassy in Belgrade requires professional architectural services for the repurposing of the basement area of an Embassy owned residence in the Dedinje area of Belgrade.  The estimated construction cost for the adaptation of the space is less than $25,000.

Firms responding to this announcement on or before the closing date will be considered for selection using the following evaluation criteria in descending order of importance:

  • Relevant, professional qualifications of the firm in the type of work required for projects having a total value of at least 500,000 Dollars in combined construction projects over the past three years;
  • Specialized experience and technical competence in the type of work required;
  • Demonstrated success on similar projects in terms of quality of work and compliance with performance schedules, cost/schedule controls and program/project management techniques. Briefly describe internal quality assurance and cost control procedures and indicate effectiveness by listing budget/estimated construction cost, award amount, final design estimate and construction changes for five recent projects.  Although previous or ongoing performance of a similar U.S. Government contract is not required for firms responding to this solicitation, if such contracts have been performed, the offeror must have performed at a satisfactory level; and
  • Personnel capacity to accomplish the work in the required time.

The Embassy will select for negotiation the licensed firm that demonstrates the best qualifications.  Replies to this advertisement with a completed Standard Form 330, must be received not later than 5 p.m. local time on December 21, 2018.  The address for delivery of applications is:

 

American Embassy
GSO/Procurement
Jovana Marinovica bb
11040 Belgrade
Serbia

To get a copy of the Architect-Engineer Qualifications form Standard Form 330 please send an email to BLG-Procurement@state.gov

Title:  Generator Maintenance Services
Notice Type:  Solicitation
Number:   19RB1019Q0001
Issued:   October 24, 2018

Deadline for submittal of quotes: 17:00 local time on November 16, 2018

The U.S. Embassy in Belgrade has a requirement for a contractor to perform monthly preventive maintenance and occasional repairs of generators for U.S. Embassy Belgrade, and intends to award a firm-fixed-price purchase order resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

The United States Agency for International Development (USAID) requires assistance in taking photos of project sites at approximately 950 locations around Serbia to be uploaded onto an interactive online map of U.S. Assistance.

Quotes are due no later than Close of Business (CET) Friday, July 27, 2018.

Download STATEMENT OF WORK