Procurement Opportunities

Blank form and a pencil

The Procurement Section of U.S. Embassy Belgrade seeks to enter into contracts with qualified, reliable firms with sufficient resources, financing, and work experience for variety of commodities and/or providing a variety of services.  In order for a Company to be considered for embassy contracts, the company must be able to understand, satisfy, and comply with the requirements in the solicitation documents.

The Embassy does business only with duly registered companies. If a company wants to do business with the Embassy, it must be able to present a copy of the company’s registration with the “Agencija za privredne registre” (APR) or other Serbian Government body as appropriate. Companies wishing to do business with the Embassy should send the Procurement Section a copy of their APR, references, company profile, brochures and catalogs by email to BLG-Procurement@state.gov  We prefer to receive the information in English but you may also submit it in Serbian. Companies seeking contracts valued over $3,500 must register in Dun & Bradstreet (DUNS).  It is free of charge and can be done over the Internet.  Companies seeking contracts valued over $30,000 must register for a NATO Commercial and Government Entity (NCAGE number) and register in the System for Award Management.  Instructions for registering in the above said systems are available on the right hand side of this page. Government does not make advance payments – payment is made exclusively after receipt of the goods/services. In some cases, progress payments may be allowed for goods/services delivered over longer periods of time (30 days or longer). Payment is made in local currency, i.e. Serbian dinars by bank transfer. By U.S. law, the Embassy will make payment within 30 days from receipt of a proper invoice. Only original paper invoices are accepted – no payment can be made against photocopies or electronic invoices.

Only the Procurement Section is authorized to place orders for goods and services on behalf of the Embassy.  All orders from other persons are considered unauthorized and private, and the Embassy accepts no responsibility for paying those orders. The Embassy is required to provide vendors with a copy of a Purchase Order Form OF-347 or contract signed by a Contracting Officer for all orders. The Purchase Order/Contract is the “contract” and official ordering document, and vendors should not attempt to deliver goods/services prior to receiving one of these documents. The Government has no obligation to receive or pay for any goods/services without a valid contract.

The Embassy is exempt from Value Added Taxes in accordance with article 24 paragraph 1 of the Law on Value Added Tax published in The Official Gazette of the Republic of Serbia no. 84/04 and 86/04. In that respect, the procedure for the exemption from the VAT is implemented in accordance with the Instructions for the Implementation of the VAT Form published in the Official Gazette of the Republic of Serbia no. 124 dated November 11, 2004.  The Embassy will provide the vendor with an SNPDV form for each invoice submitted for payment.


Current Solicitations

Below are current contract opportunities. Qualified firms interested in any of these opportunities must follow the specific instructions in the solicitation description that is provided for each opportunity. All solicitation documents may be downloaded from this web page. If you have difficulty downloading any of the solicitation documents or need a hard copy mailed to you, please contact the Procurement office by email at BLG-Procurement@state.gov To ensure better communication with you, please provide your full company contact information with every solicitation submission — address, telephone number, fax number, e-mail address, web page, etc. To see other Federal Business Opportunities, follow this link: www.fbo.gov

Title: Packing and shipping of art works from Belgrade to the United States
Notice Type: Solicitation
Number: 19RB1019Q0618
Issued: August 7, 2019
Deadline for submittal of quotes: 17:00 local time on August 28, 2019

The U.S. Embassy in Belgrade has a requirement for a a responsible company licensed for shipping of art works to pack and air ship art works from the Embassy in Belgrade to the United States, and intends to award a firm-fixed-price purchase order resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

ACTION CODE: Pre-Solicitation
DATE POSTED: August 19, 2019
CLASSIFICATION CODE:  G009 Non-Government Insurance Programs
NAICS CODE: 524126 – Automobile insurance carriers, direct 

CONTRACTING OFFICE ADDRESS:
U.S. Embassy Belgrade
GSO/PRC
Bul. kneza Aleksandra Karadjordjevica 92
11040 Belgrade
Serbia

SUBJECT:
provide insurance coverage and management of the related services for all the U.S. Government owned official vehicles and motorcycles located in Belgrade, Serbia.

PROPOSED SOLICITATION NUMBER: 19RB1019Q0007

CLOSING RESPONSE DATE: September 18, 2019

PRIMARY POINT OF CONTACT:

Shiraz Wahaj, Contracting Officer
Phone +381-11/706-4000
Email BLG-Procurement@state.gov

SECONDARY POINT OF COTACT:
Zoran Djordjevic
Procurement Supervisor
Phone: +381-11/706-4166
Email djordjevicz@state.gov

PLACE OF PERFORMANCE: Belgrade, Serbia

DESCRIPTION:

Please note this solicitation is not ready to be issued as of this date.  The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for insurance coverage and management of the related services for all the U.S. Government owned official vehicles and motorcycles located in Belgrade, Serbia.  The Embassy owns approximately 60 passenger and cargo vehicles and two mopeds.

These requirements may change depending on funding availability in forth coming periods. All responsible sources may submit an offer, which shall be considered. The Government plans to issue the solicitation in September 2019.

It is advised that you be registered in the System for Award Management (SAM) by the time you submit your proposal, but it is NOT required until we award.  Proposals from companies not registered in SAM when we award will not be considered.

Instructions on how to apply for a DUNS number and register in SAM are available at this web page:

https://rs.usembassy.gov/wp-content/uploads/sites/235/DUNS-NCAGE-and-SAM-registration-guide-update-JUN2018-1.pdf

No electronic offers will be accepted.  Please mail your offer to the contracting office listed in this notice prior to the response date and time.

ARCHIVE POLICY: Automatic, on specified date

ARCHIVE DATE: December 31, 2019.

SET ASIDE: N/A

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION? No

ALLOW VENDORS TO ADD/REMOVE FROM INTEREST VENDORS: Yes

ALLOW VENDORS TO VIEW INTERESTED VENDORS LIST: No

Notice Type: Pre-solicitation 
Number: 
19RB1019Q0581
Issued: August 13, 2019

Please note this solicitation is not ready to be issued as of this date.  The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for four utility vehicles. These requirements may change depending on funding availability in forthcoming periods.

The Government plans to issue the solicitation in August 2019.  All responsible sources may submit an offer, which shall be considered.

Notice Type: Pre-solicitation 
Number: 
19RB1019Q0626
Issued: August 13, 2019

Please note this solicitation is not ready to be issued as of this date.  The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for working clothes.  These requirements may change depending on funding availability in forthcoming periods.

The Government plans to issue the solicitation in August 2019.  All responsible sources may submit an offer, which shall be considered.

Notice Type: Notice of establishment of a Blanket Purchase Agreement (BPA)
Subject: Establishment of a Blanket Purchase Agreement (BPA) for plumbing fixture and accessories.
Issued: August 8, 2019
Deadline for submittal documents:  17:00 local time on August 15, 2019

Notice of establishment of a Blanket Purchase Agreement (BPA) for plumbing fixture and accessories for U.S. Embassy Belgrade. The U.S. Embassy in Belgrade intends to establish a Blanket Purchase Agreement (BPA) for plumbing fixture and accessories for the period August 20, 2019 -August 19, 2022.

The Embassy will consider all submissions which are received on time and are in compliance with the terms of the notice.

If you have questions regarding this Notice, please send them to the Embassy Procurement Section by email at BLG-Procurement@state.gov .

The deadline for submittal of quotes is 17:00 local time on August 15, 2019.

Notice Type: Solicitation
Number: 19RB1019Q0006
Issued: July 29, 2019
Deadline for submittal of quotes: 17:00 local time on August 23, 2019

The U.S. Embassy in Belgrade has a requirement for a contractor to construct a staircase and extension at an Embassy-owned residential property at Tolstojeva 37a in Belgrade, and intends to award a firm-fixed-price purchase order resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Notice of establishment of a Blanket Purchase Agreement (BPA)
Subject: Establishment of a Blanket Purchase Agreement (BPA) for moving services
Issued: July 9, 2019
Deadline for submittal documents:  17:00 local time on July 19, 2019

Notice of establishment of a Blanket Purchase Agreement (BPA) for moving services for U.S. Embassy Belgrade.

The American Embassy in Belgrade intends to establish a Blanket Purchase Agreement (BPA) for moving services for the period July 25, 2019 through July 24, 2022.

The Embassy will consider all submissions which are received on time and are in compliance with the terms of the notice.  If you have questions regarding this Notice, please send them to the Embassy Procurement Section by email at BLG-Procurement@state.gov

The deadline for submittal of quotes is 17:00 local time on July 19 , 2019.

Notice Type: Solicitation
Number: 19RB1019Q0150
Issued: July 2, 2019
Deadline for submittal of quotes: 17:00 local time on July 19, 2019.

The U.S. Embassy in Belgrade intends to establish a purchase order for one SUV vehicle.  If you wish to compete for award of a purchase order, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1019Q0538
Issued: July 2, 2019
Deadline for submittal of quotes: 17:00 local time on July 19, 2019.

The U.S. Embassy in Belgrade intends to establish a purchase order for one plug-in electric passenger vehicle.  If you wish to compete for award of a purchase order, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1019Q0419
Issued: June 11, 2019
Deadline for submittal of quotes: July 3, 2019, 17:00 local time Belgrade

The U.S. Embassy in Belgrade intends to establish a purchase order for computer equipment resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1019Q0298
Issued: June 05, 2019
Deadline for submittal of quotes: 17:00 local time on June 21, 2019.

The U.S. Embassy in Belgrade intends to establish a purchase order for supply and delivery of Cisco switches and anciliary equipment. If you wish to compete for award of a purchase order, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

 

Notice Type:Solicitation
Number: 19RB1019Q0262
Issued: May 28, 2019
Deadline for submittal of quotes: June 14, 2019, 17:00 local time Belgrade

The U.S. Embassy in Belgrade intends to establish a purchase order for miscellaneous information technology (IT) equipment resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 72016919Q00002F
Issued: February 28, 2019
Deadline for submittal of quotes: March 14, 2019. 17:00 Belgrade local time

The United States Government, represented by the U.S Agency for International Development (USAID), through the Mission in Serbia, is seeking quotations from qualified organizations/individuals to provide technical services related to Country Development Cooperation Strategy.

Quotes are due no later than Close of Business (CET) Thursday, March 14, 2019.

Notice Type: Solicitation
Number: 19RB1019Q0093
Issued: February 20, 2019
Deadline for submittal of quotes: March 8, 2019, 17:00 Belgrade local time

The U.S. Embassy in Belgrade has a requirement for video recording devices and various items of optical instruments, and intends to award a fixed-price contract resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov