Procurement Opportunities

Blank form and a pencil

The Procurement Section of U.S. Embassy Belgrade seeks to enter into contracts with qualified, reliable firms with sufficient resources, financing, and work experience for variety of commodities and/or providing a variety of services.  In order for a Company to be considered for embassy contracts, the company must be able to understand, satisfy, and comply with the requirements in the solicitation documents.

General Terms and Conditions

The Embassy does business only with duly registered companies. If a company wants to do business with the Embassy, it must be able to present a copy of the company’s registration with the “Agencija za privredne registre” (APR) or other Serbian Government body as appropriate. Companies wishing to do business with the Embassy should send the Procurement Section a copy of their APR, references, company profile, brochures and catalogs by email to BLG-Procurement@state.gov  We prefer to receive the information in English but you may also submit it in Serbian. Companies seeking contracts valued over $3,500 must register in Dun & Bradstreet (DUNS).  It is free of charge and can be done over the Internet.  Companies seeking contracts valued over $30,000 must register for a NATO Commercial and Government Entity (NCAGE number) and register in the System for Award Management.  Instructions for registering in the above said systems are available on the right hand side of this page. Government does not make advance payments – payment is made exclusively after receipt of the goods/services. In some cases, progress payments may be allowed for goods/services delivered over longer periods of time (30 days or longer). Payment is made in local currency, i.e. Serbian dinars by bank transfer. By U.S. law, the Embassy will make payment within 30 days from receipt of a proper invoice. Only original paper invoices are accepted – no payment can be made against photocopies or electronic invoices.

Doing Business with the Embassy

Only the Procurement Section is authorized to place orders for goods and services on behalf of the Embassy.  All orders from other persons are considered unauthorized and private, and the Embassy accepts no responsibility for paying those orders. The Embassy is required to provide vendors with a copy of a Purchase Order Form OF-347 or contract signed by a Contracting Officer for all orders. The Purchase Order/Contract is the “contract” and official ordering document, and vendors should not attempt to deliver goods/services prior to receiving one of these documents. The Government has no obligation to receive or pay for any goods/services without a valid contract.

VAT (PDV) Exemptions

The Embassy is exempt from Value Added Taxes in accordance with article 24 paragraph 1 of the Law on Value Added Tax published in The Official Gazette of the Republic of Serbia no. 84/04 and 86/04. In that respect, the procedure for the exemption from the VAT is implemented in accordance with the Instructions for the Implementation of the VAT Form published in the Official Gazette of the Republic of Serbia no. 124 dated November 11, 2004.  The Embassy will provide the vendor with an SNPDV form for each invoice submitted for payment.

Title: Solicitation 19RB1021Q0434 – Supply and delivery of iPhones with accessories
Notice Type: Solicitation
Number: 19RB1021Q0434
Issued: May 5, 2021
Response date: May 19, 2021, 17:00 local time.

The U.S. Embassy in Belgrade has a requirement for supply and delivery of iPhones with accessories and intends to award a firm-fixed-price, resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

  1. RFQ Invitation Letter (PDF 75 KB)
  2. Solicitation Document 19RB1021Q0434 (PDF 492 KB)
  3. Question Submission Form (PDF 9 KB)
  4. Experience and past performance (PDF 57 KB)

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents, please email a request to BLG-Procurement@state.gov

Title: Pre-solicitation 19RB1021Q0387 – Supply and delivery of Handheld X-Ray imager and training for use of device
Notice Type: Pre-solicitation
Number: 19RB1021Q0387
Issued: April 27, 2021

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for procurement of Handheld X-Ray imager and training for use of device. These requirements may change depending on funding availability in forthcoming periods.

Pre-solicitation 19RB1021Q0387

The Government plans to issue the solicitation in May 2021. All responsible sources may submit an offer, which shall be considered.

Notice Type: Solicitation
Number: 19RB1021Q0339
Subject: Installation of gas heating system at U.S. Embassy residence
Issued: April 21, 2021
Respond date: May 7, 2021, 17:00 local time

The U.S. Embassy in Belgrade has a requirement for installation of gas heating system at U.S. Embassy residence in the Belgrade neighborhood of Dedinje, and intends to award a firm-fixed-price, resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Solicitation: 19RB1021Q0401 for catering services for the U.S. Independence Day reception
Notice Type: Solicitation
Number: 19RB1021Q0401
Issued: April 15, 2021
Deadline for submittal of quotes: May 25, 2021, 17:00 local time Belgrade

The U.S. Embassy in Belgrade intends to establish a contract for catering services for the U.S. Independence Day reception resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Title:  Solicitation janitorial services for U.S. Embassy Belgrade
Notice Type:  Solicitation
Number:   19RB1021Q0002
Issued:   April 9, 2021
Deadline for submittal of quotes: 17:00 local time on May 10, 2021

The U.S. Embassy in Belgrade has issued a solicitation for janitorial services.  It is available for viewing and download at the Beta.SAM web page at https://beta.sam.gov/opp/c75b45f609994a3fa5f502c32aab780b/viewhttps://beta.sam.gov/

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Title:  Solicitation for sewer maintenance services for U.S. Embassy Belgrade
Notice Type:  Solicitation
Number:   19RB1021Q0003
Issued:   April 9, 2021
Deadline for submittal of quotes: 17:00 local time on May 10, 2021

The U.S. Embassy in Belgrade has issued a solicitation for sewer maintenance services.  It is available for viewing and download at the Beta.SAM web page at  https://beta.sam.gov/opp/6c9b71caf2f7452296c2866ddd9669ee/view?keywords=19rb1021q0003&sort=-relevance&index=&is_active=true&page=1

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1021Q0370
Subject: Procurement of Sport Utility Vehicle (SUV)
Issued: April 1, 2021
Respond date: April 16, 2021, 17:00 local time

The U.S. Embassy in Belgrade has a requirement for Sport Utility Vehicle (SUV) and intends to award a firm-fixed-price, resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Title: Solicitation 19RB1021Q0351 – Supply and delivery of iPhones
Notice Type: Solicitation
Number: 19RB1021Q0351
Issued: March 29, 2021
Response date: April 12, 2021, 17:00 local time.

The U.S. Embassy in Belgrade has a requirement for supply and delivery of iPhones with chargers and intends to award a firm-fixed-price, resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents, please email a request to BLG-Procurement@state.gov

Solicitation: 19RB1021Q0327 for information technology  equipment
Notice Type: Solicitation
Number: 19RB1021Q0327
Issued: March 25, 2021
Deadline for submittal of quotes: April 15, 2021, 17:00 local time Belgrade

The U.S. Embassy in Belgrade intends to establish a contract for various information technology equipment resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow. The Government may elect to award a single purchase order or to award purchase orders to multiple sources under this solicitation if doing so is economically advantageous to the Government.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Title: Supply and delivery of Apple iPhones
Notice Type: Pre-solicitation
Number: 19RB1021Q0351
Issued: March 16, 2021
Deadline for submittal of quotes: April 14, 2021

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Serbia will launch the solicitation on the Embassy website when it is available. The solicitation will be for procurement of dictation and transcription equipment. These requirements may change depending on funding availability in forthcoming periods.

The Government plans to issue the solicitation in March 2021. All responsible sources may submit an offer, which shall be considered.

Notice Type: Solicitation
Number: 19RB1021Q0300
Subject: Digital voice recorders and transcription equipment
Issued: March 2, 2021
Response date: March 15, 2021, 17:00 local time.

The U.S. Embassy in Belgrade has a requirement for procurement of IT (Information Technology) equipment and intends to award a firm-fixed-price, resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents, please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1021Q0283
Subject: Information Technology (IT) Equipment
Issued: March 1, 2021
Response date: March 15, 2021, 17:00 local time.

The U.S. Embassy in Belgrade has a requirement for procurement of IT (Information Technology) equipment and intends to award a firm-fixed-price, resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents, please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1021Q0001
Issued: February 18, 2021
Deadline for submittal of quotes: March 10, 2021, 17:00 local time Belgrade

The U.S. Embassy in Belgrade intends to establish a contract for swimming pool maintenance services resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 19RB1021Q0065
Subject: Ballistic Bullet Proof Vests
Issued: December 10, 2020
Deadline for submittal of quotes: December 23, 2020

The U.S. Embassy in Belgrade has a requirement for ballistic bullet proof vests and intends to award a firm-fixed-price, resulting from this solicitation.  If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type:  Solicitation
Number: 19RB1020Q0015
Issued: September 16, 2020
Deadline for submittal of quotes: 17:00 local time on September 23, 2020

The U.S. Embassy in Belgrade has a requirement for a contractor to provide cell phone services for official use by Embassy staff, and intends to award a firm-fixed-price purchase order for one base year with two option years to renew resulting from this solicitation. If you are interested in submitting a quote, please download the below listed invitation letter and solicitation document(s), follow the enclosed instructions and complete all fields highlighted in yellow.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price.  We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

In order for a quotation to be considered, you must also complete and submit the following:

    1. SF-1449 Blocks 12, 17, 23, 24 and 30.
    2. Section 1, II. Prices
    3. Section 5, Representations and Certifications;
    4. Additional information as required in Section 3, Solicitation Provisions.
    5. Your company’s Dun & Bradstreet (DUNS) number

Direct any questions regarding this solicitation in writing and in English exclusively. Email the questions to Zoran Djordjevic at BLG-Procurement@state.gov no later than midnight on September 21, 2020.  Questions will not be accepted after this date.  Answers will be posted on the Embassy web page where the solicitation is publicized.  It is your responsibility to monitor the web page for any new information which may be posted until the solicitation response date.

Proposals/Quotes may be submitted in hard copy only to Embassy Service Entrance at the following address: U.S. Embassy, GSO/Contracting Officer, Jovana Marinovica bb, 11040 Belgrade, Serbia.  Electronic offers will not be accepted.

It is advised that you be registered in the System for Award Management (SAM) by the time you submit your proposal, but it is NOT required until we award.  Proposals from companies not registered in SAM when we award will not be considered.

Instructions on how to apply for a DUNS number and register in SAM are available at this web page: https://rs.usembassy.gov/wp-content/uploads/sites/235/DUNS-NCAGE-and-SAM-registration-guide-update-JUN2020.pdf  

Quotes/Proposals are due by 5:00 pm local time on September 23, 2020 and will not be accepted after this date.  All responsible sources may submit a response which, if received on time, shall be considered.

The Embassy will consider all quotes which are received on time and are in compliance with the terms of the solicitation. If you are unable to download the solicitation documents please email a request to BLG-Procurement@state.gov

Notice Type: Solicitation
Number: 72016919Q00002F
Issued: February 28, 2019
Deadline for submittal of quotes: March 14, 2019. 17:00 Belgrade local time

The United States Government, represented by the U.S Agency for International Development (USAID), through the Mission in Serbia, is seeking quotations from qualified organizations/individuals to provide technical services related to Country Development Cooperation Strategy.

Quotes are due no later than Close of Business (CET) Thursday, March 14, 2019.