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Procurement Opportunities
7 MINUTE READ

Overview

The Procurement Section of U.S. Embassy Belgrade seeks to enter into contracts with qualified, reliable firms with sufficient resources, financing, and work experience for variety of commodities and/or providing a variety of services.  In order for a Company to be considered for embassy contracts, the company must be able to understand, satisfy, and comply with the requirements in the solicitation documents.

General Terms and Conditions

The Embassy does business only with duly registered companies. If a company wants to do business with the Embassy, it must be able to present a copy of the company’s registration with the “Agencija za privredne registre” (APR) or other Serbian Government body as appropriate. Companies wishing to do business with the Embassy should send the Procurement Section a copy of their APR, references, company profile, brochures and catalogs by email to BLG-Procurement@state.gov.  We prefer to receive the information in English but you may also submit it in Serbian. Companies seeking contracts valued over $3,500 must register in Dun & Bradstreet (DUNS).  It is free of charge and can be done over the Internet.  Companies seeking contracts valued over $30,000 must register for a NATO Commercial and Government Entity (NCAGE number) and register in the System for Award Management.  Instructions for registering in the above said systems are available on the right hand side of this page. Government does not make advance payments – payment is made exclusively after receipt of the goods/services. In some cases, progress payments may be allowed for goods/services delivered over longer periods of time (30 days or longer). Payment is made in local currency, i.e. Serbian dinars by bank transfer. By U.S. law, the Embassy will make payment within 30 days from receipt of a proper invoice. Only original paper invoices are accepted – no payment can be made against photocopies or electronic invoices.

Doing Business with the Embassy

Only the Procurement Section is authorized to place orders for goods and services on behalf of the Embassy.  All orders from other persons are considered unauthorized and private, and the Embassy accepts no responsibility for paying those orders. The Embassy is required to provide vendors with a copy of a Purchase Order Form OF-347 or contract signed by a Contracting Officer for all orders. The Purchase Order/Contract is the “contract” and official ordering document, and vendors should not attempt to deliver goods/services prior to receiving one of these documents. The Government has no obligation to receive or pay for any goods/services without a valid contract.

VAT (PDV) Exemptions

The Embassy is exempt from Value Added Taxes in accordance with article 24 paragraph 1 of the Law on Value Added Tax published in The Official Gazette of the Republic of Serbia no. 84/04 and 86/04. In that respect, the procedure for the exemption from the VAT is implemented in accordance with the Instructions for the Implementation of the VAT Form published in the Official Gazette of the Republic of Serbia no. 124 dated November 11, 2004. The Embassy will provide the vendor with an SNPDV form for each invoice submitted for payment.

Pre-Solicitation Notices

Proposed Solicitation Number Procurement TypeTitle Response Date / TimeMore Information
19RB1022R0007Pre-SolicitationSupplemental Health Insurance Services for Locally Employed EtaffTBDClick to see the full notice
19RB1021Q0410Pre-SolicitationCatering Services for the Independence Day ReceptionJune 17, 2022
5 pm local time
Click to see the full notice
19RB1022Q0004Pre-SolicitationRoutine Maintenance and Minor Repair ServicesJune 17, 2022
5 pm local time
Click to see the full notice

Solicitation Notices

Solicitation Number Notice Type Title Deadline for quote submissionMore Information
19RB1022R0003SolicitationSupplemental Health Insurance Services for Locally Employed Staff at U.S. Embassy BelgradeJuly 26, 2022The U.S. Embassy in Belgrade has issued a solicitation for supplemental health insurance services for its locally employed staff. The solicitation documents are free and available for download at www.SAM.gov at this link https://sam.gov/opp/b4e2914ed7524d69a9e0c773293a44f2/view
19RB1021Q0578SolicitationMedia Monitoring ServicesJuly 4, 2022
5 pm local time
Click to see the full notice
19RB1022Q0024Solicitation Residential and Office Building Painting ServicesJune 23, 2022
5 pm local time
Click to see the full notice
19RB1022Q0023Solicitation Janitorial Services for Residential Make-readyJune 23, 2022
5 pm local time
Click to see the full notice
19RB1022R0006Solicitation Vehicular Gate Extension in the U.S. Embassy ResidenceJune 3, 2022
5 pm local time
Click to see the full notice
19RB1022Q0003SolicitationSolicitation for electrical low voltage switchgear maintenance17:00 local time Belgrade on March 23, 2022
19RB1022Q0228SolicitationSolicitation for painting of perimeter fence at U.S. Embassy residenceApril 5, 2022, 17:00 h Belgrade time.
19RB1022R0002SolicitationSolicitation for group life insurance services for locally employed staffThe U.S. Embassy in Belgrade has issued a solicitation notice for group life insurance services for the Embassy’s locally employed staff. The full notice and solicitation documents are available at this link https://sam.gov/opp/9ed2fefa2d4a47a4a3f8c98101bf77d6/view
19RB1022R0007SolicitationSolicitation fo supplemental health insurance services for locally employed staff at U.S. Embassy BelgradeCanceledWe regret to inform you the subject solicitation issued on April 19, 2022 for supplemental health insurance services for locally employed staff at U.S. Embassy Belgrade, Serbia has been cancelled. A new solicitation 19RB1022R0007 has been issued at this link: https://sam.gov/opp/f451232991ff4c4a8c1488d275863fa1/view
72016919Q00002FSolicitation Solicitation for Technical services provider
72016921R00003Request for Proposal Request for Proposal (RFP), Communications Agency Services
July 01, 2021-November 30, 2021